We are construction company looking for an accounting/HR/admin assistant. The ideal candidate would have a bachelor’s degree in accounting or business, but not required. The position wears many hats, so need an individual who is self-motivated, problem solver, can handle stress and multi-task, not afraid to ask questions. Knowledge of Certified payroll and apprenticeship manager a PLUS.
Office Management: Oversee daily operations of the construction office. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Organize office operations and procedures; ensure smooth office workflow.
Accounting Management: Assist with data entry for Accounts payable and Accounts Receivable. Process invoices, purchase orders, ensure timely payments to vendors and contractors. Gathering timecards and inputting weekly for certified payroll.
Preparing Certified Payroll Reports and submit to DIR, Manage Apprenticeship Compliance and submit DAS 140 and 142’s.
Administrative Support: Assist with preparing and manage construction documents, including contracts, bids, proposals, and change orders. Assist with Coordinating and scheduling meetings, appointments, and project reviews.
Manage correspondence, emails, and phone calls, handle inquiries and direct communication as necessary.
Human Resources: Assist in recruitment, onboarding, and training of new hires as required. Assist with management of payroll processes, benefits administration, and employee records. Address staff queries, concerns, and performance issues; ensure a positive work environment.
Communication: Facilitate communication between project teams, clients, subcontractors, and suppliers. Distribute relevant information, updates, and directives to construction staff as necessary. Handle customer inquiries, complaints, and feedback; ensure prompt resolution.
Compliance and Safety: Ensure compliance with company policies, procedures, and regulatory requirements. Coordinate safety training programs, inspections, and compliance checks. Implement and maintain safety protocols, guidelines, and procedures.
Hours: Full time 40hrs./wk.
Benefits: Medical, Dental, Vision, 401K, vacation, holidays.