Position Summary
The Office Administrator provides essential administrative support to the Pastor, staff, and
church ministries. This role is responsible for ensuring efficient office operations, maintaining
accurate church records, coordinating communications, and supporting the overall mission of
Saint Mark’s United Methodist Church.
Please review the duty statement for job details and the church website for information about the community.
1. Administrative Support to the Pastor
● Manage the Pastor’s calendar and schedule appointments.
● Coordinate meetings and filter phone calls and requests as needed.
2. Technology Systems Administration
● Serve as the primary administrator and manager for Google Workspace (G Suite) and
Microsoft Office 365 for the organization.
● Oversee G Suite, which is the primary digital system for Saint Mark’s operations:
○ Manage the church’s shared Google Drive, including structure and permissions.
○ Create, manage, and deactivate user accounts as needed.
○ Maintain system security, ensuring data privacy and access controls are properly
enforced.
● Provide basic tech support and training for staff in using these platforms.
3. Oce & Supplies Management
● Maintain inventory and ordering of office and worship supplies.
● Handle monthly billing for printing services with Wizix.
● Maintain the church’s commercial printer, including:
● Monitoring and ordering toner and paper.
● Coordinating service or repairs as needed.
● Ensuring the printer is operational for weekly and monthly printing tasks.
4. Volunteer Coordination & General Support
● Coordinate and supervise office volunteers to support daily administrative tasks.
● Perform other duties as assigned to support the mission and ministry of the church.
5. Communications & Publications
● Coordinate and print all church publications including:
○ Weekly Worship Bulletins (with Communion and Birthday/Anniversary inserts via
Microsoft Publisher).
○ Weekly Re:Mark’s newsletter.
○ Monthly Markings newsletter:
■ Prepare printed Markings and mailing labels by Wednesday before mailing.
■ Assist the Markings Crew with mailing on the last Thursday of each month.
■ Follow Markings Postal Instructions.
6. Church Records & Reporting
● Maintain and update the church directory using Breeze.
● Record weekly Church Vitals in designated location.
○ Receive vitals from the Finance Manager and Facilities Coordinator weekly.
○ Send monthly vitals reports to Pastor Q, Chris Harris, and Ginny Romero.
7. Budget & Financial Oversight
● Manage the Administrative Budget, including tracking monthly bills, software
subscriptions, and office/church purchases.
8. Printing & Document Management
● Responsible for all church printing needs, including:
○ Bulletins, Re:Mark’s, Markings, and materials for church groups.
● Archive printed materials for the church historian.
● Maintain organized binders for all printed bulletins, newsletters, and Markings.
9. Memorial Coordination
● Collaborate with the Memorial Team to coordinate memorial services.
● Manage and send thank-you notes for memorial gifts.
Qualifications
● Excellent organizational and communication skills.
● Proficient in Microsoft Office, especially Microsoft Publisher.
● Experience managing digital systems such as Microsoft 365, G Suite, Zoom, and Mailchimp.
● Familiarity with church management systems (e.g., Breeze) is a plus.
● Ability to manage multiple tasks and deadlines efficiently.
● Strong attention to detail, discretion, and confidentiality