Summary/Objective:
The Legal Office Assistant will coordinate office activities and operations while providing clerical and administrative support to management.
Responsibilities:
● Directs office activities and functions to maintain efficiency and compliance with company policies.
● Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
● Draft documents and letters from existing acquisitions using proper licensing templates
● Manage legal documentation and correspondence in strict confidence
● Correspond with counsel, court and clients
● Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
● Oversees telephone services, email correspondence, and mail distribution.
● Maintains office supplies inventory.
● Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
● Performs other related duties as assigned.
● Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
Qualifications:
● High school diploma or equivalent required; Associates degree in office administration or related field preferred.
● At least three years of administrative and clerical experience required.
● Understand specialized information, including codes, rules, policies, procedures, forms and legal terms preferred
● Excellent verbal and written communication skills.
● Excellent organizational skills and attention to detail.
● Excellent time management skills with a proven ability to meet deadlines.
● Strong supervisory and leadership skills.
● Ability to prioritize tasks and to delegate them when appropriate.
● Ability to function well in a high-paced and at times stressful environment.
● Basic understanding of how to operate standard business equipment.
● Proficient with Microsoft Office Suite or related software.
● Prolonged periods sitting at a desk and working on a computer.
● Must be able to lift up to 15 pounds at times.