General Summary: Provide support to the Attorney Recruiting Manager and Coordinators on daily business functions. Work cohesively with team members and attorneys to provide efficient support of administrative tasks and superior client service.
Responsibilities:
Organize and compile applicant materials for review.
Perform clerical tasks such as copy, scan, save, mail and file documents as directed.
Maintain and update files,recruiting database and materials. Distribute as directed.
Draft and send correspondence as directed.
Process and track check requests and payment of invoices.
Organize and maintain adequate supply of promotional materials.
Assist with tracking and upkeeping budget expenses.
Assist with processing weekly applications for review.
Assist with preparation of weekly committee meeting materials and other meeting tasks as directed.
Assist with promptly and accurately tracking and maintaining applicant database.
Assist and preparation of programs and events.
Assist with drafting and upkeeping of organization charts.
Assist with other administrative duties as assigned by Attorney Recruiting Manager and Coordinators.
Qualifications:
Prior administrative and recruiting experience is preferred.
Excellent computer skills; proficient in Microsoft Office Suite.
Effective interpersonal skills and verbal and written communication skills.
Ability to work effectively with a variety of personalities and use a high level of judgment.
High level of attention to detail highly desirable.
Must be able to handle sensitive information and confidential material with care.
Able to thrive in a fast-paced, dynamic environment.
Team player and a positive attitude is a must.
Able to lift and carry up to 15 pounds.
Must meet minimum testing requirements.
Supervisors: Director of Administration, Attorney Recruiting Manager
Status: Full time, Non-Exempt
Hours: Monday through Friday, 8:30-5:30 p.m. Hybrid/Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA
Please take the time to complete our application in full. Incomplete applications will not be considered for employment.
CLICK HERE TO APPLY for this position.
EOE, Including Disability/Vets
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.