Job description
Job Title: Administrative Coordinator
Department: Administration/Office
Location: Orange County
Position Type: Full-Time
ON SITE JOB / NO REMOTE WORK AVAILABLE.
Reports To: Manager
Company Overview:
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role plays a crucial part in maintaining smooth office operations by overseeing daily administrative tasks, email management, organization of files and paperwork, and ensuring efficient follow-up on orders. If you are a proactive and resourceful individual with excellent organizational skills, we encourage you to apply.
Key Responsibilities:
Email Management:
Monitor and manage the company's general email inbox.
Respond to routine inquiries and redirect complex issues to the appropriate department.
Maintain a high level of professionalism and confidentiality in all email correspondence.
Files and Paperwork Organization:
Develop and implement efficient filing systems for digital and physical documents.
Organize, maintain, and archive documents as needed.
Ensure easy retrieval and accessibility of essential documents.
Orders Follow-up:
Collaborate with the sales and operations teams to track customer orders.
Communicate with customers to provide order status updates and address inquiries.
Coordinate with logistics and shipping partners to ensure timely delivery of orders.
General Administrative Support:
Provide administrative support to various departments as required.
Assist in scheduling appointments, meetings, and maintaining calendars.
Prepare reports, presentations, and other documents as needed.
Office Supplies and Inventory Management:
Monitor office supplies and place orders as necessary to maintain stock levels.
Conduct regular inventory checks and update inventory records.
Communication and Collaboration:
Liaise with internal teams to ensure effective communication and information sharing.
Collaborate with colleagues to streamline administrative processes and improve efficiency.
Qualifications:
High school diploma or equivalent
Proven experience in office administration or a related role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Attention to detail and accuracy.
Ability to work independently and in a team environment.
Discretion and the ability to handle sensitive information with confidentiality.
Additional Information:
To apply, please submit your resume detailing your qualifications and relevant experience. We are looking for someone with excellent penmanship. Please provide a cover letter in your own handwriting.
Job Type: Full-time
Salary: $20.00 - $30.00 per hour
Schedule:
8 hour shift
Ability to commute/relocate:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service: 2 years (Preferred)
Work Location: In person
Requirements: Positivity, driven, organized, and no personal cellphone use during working hours.