Administrative Assistant - HOA Property Management (3+ yrs exp preferred)
South Orange County Property Management Company is seeking an:
OFFICE ADMIN PROFESSIONAL
Summary: Successful 35+ year old small business seeks avid multi-tasking, customer service, and computer savvy team member to join the fast paced world of HOA Property Management.
Skills / Characteristics must include but not limited to:
Ability to answer a multi-line phone system in a calm and timely manner
Proficiency in Microsoft Office: Word / Excel / Outlook
OUTSTANDING interpersonal and communication skills
Self starter, self motivator
Effective multi-tasker
Fast learner
Knowledge of general office skills - copying / faxing / sorting mail
Administrative Job Duties:
Responds to emails and telephone calls, providing excellent customer service to homeowners, vendors and potential clients.
Processes open/closing paperwork for escrows
Prepares multiple weekly Board Packages to be sent to Board of Directors in a timely manner.
Working with legal counsel to prepare annual elections
Reviews billing statements, creates mailers, newsletters, notices, etc. to be sent with the monthly bill.
Creates invoices for out-of-scope work conducted for associations.
Translates hand-written minutes to Word format.
Updates logs and reports on a daily basis.
Creates drafts of violation and architectural letters based upon notes provided.
Conducts website updates when necessary.
Reviews Homeowner’s Accounts.
Creates and provides professional management proposals to perspective clients.
Hours will be 8:00 a.m. to 5:30 p.m. Monday – Thursday
8:00 a.m. to 12:00 p.m. Friday
Compensation is dependent on experience.
Job Type: Full-time
Salary: $20.00 - $23.00 per hour
Benefits:
Paid time off
Schedule:
9 hour shift Monday through Thursday
4 hour shift Friday
Education:
High school or equivalent
Experience:
Microsoft Office: 1 year (Preferred)
Customer Service: 1 year (Preferred)