We are currently seeking a diligent and organized individual to join our team as an Intake Clerk/Billing Assistant. In this role, you will play a pivotal part in ensuring smooth operations within our firm by handling various administrative tasks and assisting with file intake procedures.
Responsibilities:
Greet clients and visitors in a courteous and professional manner.
Assist with the intake process for new clients, including collecting necessary information and documentation, conflict checks and setting up new files in billing system.
Handle incoming and outgoing mail, packages, and deliveries.
Provide general clerical support, including photocopying, scanning, and filing documents.
Collaborate with team members to ensure efficient workflow and client satisfaction.
Assist with some collection efforts by following up on outstanding invoices, sending reminders, and maintaining records of payments received.
Assist Billing Department with electronic billing processes, including generating invoices, pre-bill corrections, and submitting invoices to clients electronically.
Perform other administrative duties and ad-hoc tasks as assigned.
Qualifications:
High school diploma or equivalent; college degree preferred.
Previous law firm experience in a clerical or administrative role is advantageous.
Excellent communication and interpersonal skills.
Strong attention to detail and organizational abilities.
Proficiency in Microsoft Office suite (Word, Excel, Outlook).
Ability to prioritize tasks and manage time effectively.
Discretion and respect for client confidentiality.
Knowledge of legal terminology and procedures (preferred but not required).
Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package including health insurance and retirement plans.
Opportunities for professional development and growth within the firm.
Supportive and collaborative work environment.
Work-life balance initiatives.
How to Apply:
If you are interested in joining our team and possess the skills and qualifications outlined above, please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this position.
We are an equal opportunity employer and welcome applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.