We are a family owned and operated painting company who specializes in paint and wallcovering project. We operate out of San Juan Capistrano doing both commercial and residential project all over the southland.
You will play a vital role in managing both financial and human resource functions within our organization. You will be responsible for financial record-keeping, payroll process thru our payroll company and various HR-related tasks. Your attention to detail, strong analytical skills, and commitment to employee satisfaction will help us maintain a positive and productive workplace environment.
Key Responsibilities:
Financial Duties:
1. Accounting and Bookkeeping using Quickbooks:
Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
Perform monthly bank reconciliations and ensure financial transactions are properly recorded.
2. Financial Reporting:
Prepare budget reports, and other financial documents.
Generate financial reports for management and assist in financial decision-making.
3. Payroll Processing using payroll service:
Manage payroll processing with prevailing wage reports.
Ensure accurate and timely distribution of employee paychecks or direct deposits.
4. Accounts Payable and Receivable:
Oversee accounts payable functions, including vendor payments and invoice processing.
Assist in managing accounts receivable, invoicing, and collections.
Human Resource Duties:
1. Recruitment and Onboarding:
Assist in the recruitment process by posting job listings, screening resumes, and scheduling interviews.
Coordinate new employee onboarding, including paperwork, orientation, and training.
2. Benefits Administration:
Oversee outside service of employee benefits programs, including health insurance, retirement plans, and leave policies.
Address employee inquiries related to benefits and assist in open enrollment processes.
3. HR Compliance and Recordkeeping:
Ensure compliance with HR laws and regulations.
Maintain employee records, including personnel files and timekeeping data.
4. Employee Relations:
Serve as a point of contact for employee questions, concerns, and conflict resolution.
Assist in fostering a positive work environment and employee engagement.
5. Policy Implementation:
Assist in the development and implementation of HR policies and procedures.
Communicate policies and procedures to employees and enforce compliance.
POSITION REQUIREMENTS:
Proven experience in finance and/or human resources roles.
Strong knowledge of financial principles, accounting, and payroll processing.
Familiarity with HR laws and regulations.
Excellent organizational and time-management skills.
Strong communication and interpersonal skills.
Proficiency QuickBooks accounting software.