Marcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation. This is an excellent full-time opportunity for a top-quality, career-minded individual to work directly with a top performing real estate sales team as an Executive Assistant/Operations Manager.
The Ideal candidate will have superb written, organizational and communication skills, give 100% commitment to helping create a dynamic team environment, have strong attention to detail, be a self-starter/proactive, problem solver and a quick learner. Must be comfortable with numbers, working in a fast-paced environment, and have the ability to meet deadlines.
This role is a full-time position working with a Commercial Real Estate Investment Sales team in the Encino office of Marcus & Millichap. The individual in this position will be responsible for a wide variety of administrative duties.
Coordinate all workflow tasks
Uses good judgment with both internal and external clients.
Maintain calendar and all scheduling, planning and preparation for all meetings
Support sales team as needed
Ensure proper flow of information, pursuing detailed follow-through, as necessary
Perform related duties as assigned
Attending property tours
Proficient use of Microsoft Word and Power Point
Proven ability to work effectively in a team environment with associates.
Capability of effective planning and priority setting.
Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Flexible attitude with the willingness to take on new projects
Highly service-oriented individual with the ability to work well as part of a team
Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility
Excellent organizational, written, and interpersonal communication skills
Prepare Research for Marketing Packages & Proposals
Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence
Aid in content creation
Working understanding/proficient in In-Design is a bonus
Create spreadsheets and data tables in both Word and Excel
Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas
Bachelor’s degree
Prior administrative experience preferred
Real estate (commercial), legal or financial services industry experience preferred