A mid-sized construction company is looking for a reliable and experience Accounts Payable person to work with a small team of construction professionals. Recent desktop Quickbooks experience is required. Reconciliation a plus!
AP will be responsible for assigning Purchase Orders to operation managers for project material purchases and track them for when the invoices and delivery ticket comes in for the 3-way method.
AP will be expected to check the AP email where most of the invoices from our Subcontractors and Vendor’s invoices come to besides to possibly the mail. AP will print all invoices and review them for Operations to approve. Then cost coded to projects and uploaded and entered into QuickBooks. (There is an easy system)
AP will upload invoices pertaining to project to the CRM platform and enter into the budget (Will be trained)
AP will receive all vendor statements and reconcile the vendor accounts to find any missing invoices or credits that need to be applied.
AP will run an accounts payable report to show overhead vendor balances and highlight what is coming due that will need payment in the upcoming days/weeks and submit to the controller for review and approval of what to pay.
AP will receive AP reports from controller to run check runs or if paying on the vendor platforms. All back up is to be with the payments for review/execution of checks. All hardcopies will be filed. (We are not fully electronic)
AP- will receive Home Depot Pro Desk calls for material that might need to be purchased. AP will coordinate payment and immediately put the credit card payment into Quickbooks with the backup.
AP- will oversee subcontractor information, W-9, Insurance Certificates and oversee and communicate when new documents are needed to keep the subcontractor current with their documents. AP will regularly communicate with subcontractors on payment status and any other inquire that might come in.
It is a busy position and if you have attention to detail and have a passion for accounts payable, we want to hear from you! Please send your cover letter about yourself and your resume.
Monday-Thursday 7:30am-3:00pm or 8:00am-3:30pm Schedule Fridays 7:30am-2pm
Medical Benefits Offered after 60 days
5 Days Sick Time
Hourly Pay (Will depend on experience)