Brad Young & Associates is a structural engineering firm headquartered in Clovis California. We have been providing structural engineering services to our clients all throughout North America since 2001. Our company is seeking a motivated individual to join our team of skilled professionals. There are two main roles to this position, bookkeeper and executive assistant. The bookkeeper duties include all required activities to accurately bill our clients each month. The executive assistant duties include assisting with the processing of weekly survey trip deliverables coming in from around the country, assisting in the planning of site survey trips for future site visits, and other miscellaneous tasks to assist the president of the company.
To be successful in this position, the candidate must be very organized, detailed oriented, and have good communication skills.
Responsibilities:
Bookkeeper Duties
Accounts Receivable - Process billing each month
Gather all required documents (i.e. approval emails, PO’s, contracts, etc.) from our clients for each job and organize them in the appropriate locations
Process survey billing each week
Process survey expenses each week
Submit invoices to our clients in all of their various systems monthly
Pursue overdue invoices
Perform other related duties as assigned.
Executive Assistant
Assist in the planning of survey trips each week
Assist in the organization of the travel plans for survey trips each week
Perform other related duties as assigned.
Education, Experience, and Requirements
Minimum AA degree or equivalent experience in accounting or business management. Project management experience is a plus.
Minimum of 3 years experience in accounts receivables using QuickBooks.
Professional business communication skills, including emailing, financial reporting and other department documentation.
Organized and detail oriented
Great customer service and interpersonal skills
Excellent oral and written communication skills.
Experienced and very knowledgeable in Microsoft office products and Quickbooks
Teamwork and cooperation with others in the company
Be able to handle a fast-paced environment.