CHICO UNIFIED SCHOOL DISTRICT
JOB ANNOUNCEMENT FOR SCHOOL OFFICE MANAGER
Salary Range: $22.95/Hour - $35.60/Hour
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION
Salary Placement Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.EdJoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20120.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 p.m. on the closing date. Late applications are not accepted.
THE POSITION
The District is establishing an eligible list for School Office Manager. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Two years of responsible secretarial and clerical support experience that included decision making responsibilities and exercising of independent judgment, equivalent to the completion of the twelfth grade supplemented by specialized training in office practices or a related field, and ability to type or operate a keyboard at a level sufficient for successful job performance. Experience in a school district is highly desirable. Ability to obtain and maintain certification in First Aid & CPR by the end of the 5th month of employment required. Please see job description for full description of all requirements. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. Top qualifying candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.
EXAMINATION AND CERTIFICATION
The examination consists of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. The top candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. The top-scoring candidates who pass the written exam will be invited to the oral exam. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Tuesday, July 1, 2025, 12:00 PM
b. Date of written exam Tuesday, July 8, 2025 (during the day)
c. Date of oral exam (personal interview): Tuesday, July 15, 2025 (during the day)
d. Certification shall be according to Merit System §1507.
e. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION:
DEFINITION
Under direction, to perform a variety of responsible secretarial duties in support of the assigned school office; and to serve as secretary to the principal or site administrator of an assigned school, including to relieve the administrator of a variety of secretarial and clerical administrative detail.
SUPERVISION EXERCISED
May exercise functional and technical supervision over clerical staff and student assistants.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Participate and assist in the administration of the school office; plan, organize and oversee activities and operations associated with the office; relieve the principal or site administrator of a variety of administrative details.
Perform the full range of secretarial duties for the principal or site administrator; type and assemble reports, manuals, correspondence and other materials; independently respond to letters and general correspondence; compose and prepare letters, memoranda and reports pertaining to standard policies; post necessary information and announcements.
Serve as initial contact/resource person for the principal or site administrator's office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret policies, rules and regulations in response to inquiries and complaints; resolve concerns and complaints; refer inquiries as appropriate.
Maintain calendars for the principal or site administrator regarding administrative and department activities, meetings and various events; coordinate activities with other District departments, divisions, the public and outside agencies; make necessary arrangements and prepare agendas for meetings; take and transcribe dictation and minutes as assigned.
Participate in the preparation and administration of the school budget; submit budget recommendations; monitor expenditures; maintain administrative and financial records.
Supervise and train assigned staff and student assistants; provide or coordinate staff training; work with employees to correct deficiencies; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing clerical and secretarial services; implement policies and procedures.
Provide information and forms to the students, faculty, staff and the general public; collect and process appropriate information; apply policies and procedures in determining completeness of applications, records and files.
Supervise and perform specialized record keeping functions in the areas of registration, student cumulative folders, transcripts, attendance records, report cards, graduation and award lists and data processing records.
Assign, issue and maintain inventory of room and cabinet keys issued to teachers and other authorized personnel.
Assist substitutes and aides in obtaining class information and classroom keys and finding the assigned rooms.
Serve as liaison between the principal or site administrator, teachers, students, parents and other staff members.
Take care of sick or injured students; administer basic first aid and CPR as authorized under current standard certification, and dispense prescribed medication to individual students in accordance with District policy.
Requisition, receive, store and distribute supplies; prepare purchase orders for materials, textbooks and supplies.
Assist in the preparation of special projects and assignments as requested.
Operate and perform minor maintenance on office machines, including copiers, calculators and computers.
Perform related duties and responsibilities as required.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles and practices of office management;
Modern office practices, methods and equipment, including computer equipment;
Principles of business letter writing;
Principles and procedures of record keeping;
Principles of lead supervision and training;
Word processing methods, techniques and programs, including spreadsheet and database operations;
Principles and practices of data collection and report preparation;
Techniques used in public relations;
Alphabetical, numerical and subject matter filing systems;
Basic accounting and bookkeeping procedures;
Basic mathematical principles;
English usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment, including computer equipment;
Type or operate a keyboard at a level proficient for successful job performance.
Ability to:
Learn, interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions;
Learn basic first aid and CPR principles and practices;
Perform responsible and difficult office management, administrative, clerical and secretarial work involving the use of independent judgment and personal initiative;
Understand the organization and operation of the assigned school and District as necessary to assume assigned responsibilities;
Independently compose correspondence and memoranda;
Compile and tabulate information and data and prepare summaries and reports;
Maintain and prepare complex, extensive and confidential records and reports;
Organize and review the work of clerical personnel;
Plan and organize work to meet schedules and timelines;
Work effectively and efficiently under pressure with constant interruptions;
Analyze situations carefully and adopt effective courses of action;
Respond to requests and inquiries for information regarding District policies and procedures;
Interact effectively and sensitively with individuals from diverse backgrounds;
Meet and deal tactfully and effectively with the public;
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs;
Communicate clearly and concisely, both orally and in writing;
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
EXPERIENCE, EDUCATION, AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Two (2) years of responsible secretarial and clerical support experience which included decision making responsibilities and exercising of independent judgment.
Experience in a school district is highly desirable.
Training:
Equivalent to the completion of the twelfth (12th) grade, supplemented by specialized training in office practices or a related field.
SPECIAL REQUIREMENTS
Must pass the competency exam of the classification as designated by the Classified Human Resources Department.
License and Certificate Requirement:
Possess and maintain certification in first aid and CPR by the end of the 5th month of employment.
PHYSICAL DEMANDS
Essential duties require the following physical skills and work environment:
Please refer to the Job Analysis.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.
Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $115 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. Social Security All classified employees are covered by Social Security and must contribute to the Social Security system.
Credit Unions There are credit unions available for membership by all classified employees.
Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 (530) 891 3221 – TTY (530) 895-4030
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = 530-891-3000 & PRESS 5-6