ADMINISTRATIVE SPECIALIST - CHICO UNIFIED SCHOOL DISTRICT
JOB ANNOUNCEMENT FOR
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION
Salary Range: $22.40/Hour - $34.73/Hour
Salary Placement Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.edjoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20120.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 PM on the closing date. Late applications are not accepted.
THE POSITION - The District is establishing an eligible list for ADMINISTRATIVE SPECIALIST. The position currently open is within the EDUCATIONAL SERVICES DEPARTMENT. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities to meet the minimum requirements would be: Two years of responsible secretarial and clerical support experience that included decision making responsibilities and exercising of independent judgment, and equivalent to the completion of the twelfth grade supplemented by specialized training in office practices or a related field. Ability to type or operate a keyboard at a level proficient for successful job performance required. Experience in a school district is desirable. A resume and cover letter must be submitted with the application in order to be considered. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. Top qualifying candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.
EXAMINATION AND CERTIFICATION - The examination consists of an evaluation of the application for experience and education that pertains to essential duties and qualifications. The top qualifying candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination will consist of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. Promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Wednesday, May 21, 2025, 12:00 PM
b. Date of written exam: Thursday, May 29, 2025 (10 AM to 11:30 AM)
c. Date of oral exam (personal interview): Wednesday, June 4, 2025 (during the day)
d. Certification shall be according to Merit System §1507.
e. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION:
DEFINITION
Under general supervision of District administrators, this position performs a wide variety of highly responsible and complex clerical and secretarial work such as keeping records, preparing/typing reports, and answering correspondence and questions from both the public and school district personnel.
SUPERVISION EXERCISED
May exercise functional and technical supervision over lower-level clerical staff and student assistants.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Act as information resource to the public and school personnel.
Work with confidential data and ensure compliance with District, state, and federal regulations and procedures.
Gather, compile, organize, distribute, file, and maintain information.
Prepare and type reports and records and create correspondence.
Enter and maintain extensive data into computers.
Type from oral directions, rough draft, copy, or notes and give clerical assistance to District administrators.
Schedule meetings, arrange locations, times, and maintain calendar of appointments with school administrators, staff, and the public.
Prepare and distribute meeting agendas and attend, take, and distribute meeting minutes.
Maintain department budget records.
Open and screen incoming mail.
Take, give, and refer messages from and to the public in person, by telephone, and in written form.
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
Modern office practices, methods and computer equipment;
Principles and procedures of record keeping;
Principles and practices of data collection and report preparation;
Principles of business letter writing;
Techniques used in public relations;
Basic accounting and bookkeeping procedures;
Computer programs including word processing, spreadsheet, database application, desk-top publishing, graphics, e-mail, internet use and others;
Alphabetical, numerical and subject matter filing systems;
Basic usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment;
Type or operate a keyboard at a level proficient for successful job performance;
Create documents, databases, spreadsheets, and reports.
Ability to:
Learn, interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions;
Perform responsible and difficult specialized clerical work involving the use of independent judgment and personal initiative;
Interact effectively and sensitively with individuals from diverse backgrounds;
Respond to requests and inquiries for information regarding District policies and procedures;
Collect and tabulate information and data;
Prepare and maintain accurate and complete records;
Prepare clear and concise reports;
Work effectively and efficiently under pressure with constant interruptions;
Plan and organize work to meet schedules and deadlines;
Independently compose correspondence and memoranda;
Work independently in the absence of supervision;
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs;
Communicate clearly and concisely, both orally and in writing;
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
EXPERIENCE, EDUCATION, AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Two (2) years of responsible secretarial and clerical support experience which included decision making responsibilities and exercising of independent judgment.
Experience in a school district is desirable.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized training in office practices or a related field.
SPECIAL REQUIREMENTS
Must pass the competency exam in the classification as designated by the Classified Human Resources Department.
PHYSICAL DEMANDS
Please refer to the Job Analysis.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.
Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $113 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. Social Security All classified employees are covered by Social Security and must contribute to the Social Security system.
Credit Unions There are credit unions available for membership by all classified employees.
Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 – (530) 891 3221 – TTY (530) 895-4030
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = 530-891-3000 & PRESS 5-6