CHICO UNIFIED SCHOOL DISTRICT
JOB ANNOUNCEMENT FOR OFFICE ASSISTANT ELEMENTARY ATTENDANCE
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION
Salary Placement – Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
Starting Salary: $18.83/Hour | Salary Range: $18.83 – $29.21/Hour
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.edjoin.org.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20104.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 PM on the closing date. Late applications are not accepted.
THE POSITION
The District is establishing an eligible list for OFFICE ASSISTANT ELEMENTARY ATTENDANCE. Positions usually work part time, 4 – 6 hours per day, 197 days per year. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities to meet the minimum requirements would be: One year of general clerical experience, equivalent to the completion of the twelfth grade and ability to type or operate a keyboard at a level proficient for successful job performance. The District will determine the top candidates based solely on the information submitted on the application. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.
EXAMINATION AND CERTIFICATION
The examination consists of an evaluation of the application for education and experience that pertains to essential duties and qualifications. The top qualifying candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination will then consist of an Oral Exam, which tests the knowledge and experience needed to perform the typical duties, weighted 100%. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Monday, March 11, 2024, 12:00 PM
b. Date of Oral Exam (personal interview): Friday, March 15, 2024 (during the day)
c. Certification shall be according to Merit System §1507.
d. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION
DEFINITION
Under general supervision, to primarily perform elementary attendance duties and a variety of general clerical duties and to provide back up for the School Office Manager; to provide word processing and data entry support; and to provide information and assistance to students, faculty, staff and the general public.
SUPERVISION EXERCISED
May exercise functional and technical supervision over student assistants.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Perform a variety of clerical duties, including typing, proofreading, filing, checking records and recording information on records.
Compile and prepare various departmental files, records and reports; search files for specified information.
Type letters, reports, requisitions, purchase orders, forms, warrants, file cards and other material from rough draft, marginal notes, verbal instruction or transcribing machine recordings; respond to routine correspondence; shred confidential materials.
Greet visitors and the general public in person and on the telephone; refer visitors and transfer calls to appropriate personnel; take and transmit messages for staff; assist the general public, staff, faculty and students by providing general information regarding the location, dates and times of events and District policies and procedures; relay messages to appropriate personnel regarding emergency calls and situations; schedule appointments.
Maintain accurate attendance records, including issuing readmit slips, typing master absence lists, verifying student absences, providing information to parents, teachers and counselors, posting absences and preparing regular and annual tabulations on attendance; input absences into computer from a variety of sources, including class rolls, calling lists, tardy lists and parents; contact parents by telephone or in person regarding student absences; run reports of unverified absences.
Maintain and review financial and attendance records and documents for clerical and arithmetical accuracy, completeness and for compliance with established procedures; sort and file documents and records according to predetermined classifications.
Sort and distribute mail and fax correspondence.
Receive, sort, duplicate and distribute various instructional materials; prepare materials for student packets, faculty handbook and other related materials for distribution.
Take care of sick or injured students; administer basic first aid and dispense prescribed medication to individual students in accordance with District policy; notify parents of student injury or illness as necessary; complete accident reports as needed.
Review and monitor purchase orders and invoices; maintain records of expenditures.
Monitor inventory of materials, supplies and equipment; examine the condition of inventory; repair or replace items as required.
Contribute to the design, edit, duplication and distribution of the newsletter and bulletins to parents and staff.
Supervise students present in the office for disciplinary reasons or who arrive early or leave campus late.
Operate a variety of office machines, including typewriters, copiers, adding machines, transcribing machines and computer terminals.
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Modern office practices, methods and computer equipment.
Principles and procedures of record keeping.
Word processing methods, techniques and programs.
Techniques used in public relations.
Alphabetical, numerical and subject matter filing systems.
Basic mathematical principles.
English usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment, including computer equipment.
Type or operate a keyboard at a level proficient for successful job performance.
Ability to:
Learn, interpret and apply the policies, procedures, laws and regulations pertaining to student attendance and assigned programs and functions.
Learn basic first aid principles and practices may be required for some positions.
Perform responsible clerical work with accuracy and speed, with frequent interruption.
Perform accurate mathematical computations.
Prepare and maintain accurate and complete records.
Prepare clear and concise reports.
Interact effectively and sensitively with individuals from diverse backgrounds.
Respond to requests and inquiries for information regarding District policies and procedures.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
Experience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
One year of general clerical experience.
Training:
Equivalent to the completion of the twelfth grade.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.
Vacation Credit – Shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays – Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits – Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $113 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave – One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period – All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into.
Retirement – All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary.
Social Security – All classified employees are covered by Social Security and must contribute to the Social Security system.
Credit Unions – There are credit unions available for membership by all classified employees.
AN EQUAL OPPORTUNITY/AFFIRMATIVEACTION EMPLOYER JOB LINE = (530) 891-3000 & PRESS 5-6