Job Details Please note: all position postings close at 12:00 A.M. CST on the position closing date Administrative Specialist III Working Title Administrative Specialist III Position # A00969 Department Psychology & Counseling Apply Now (https://phe.tbe.taleo.net/phe02/ats/careers/v2/applyRequisition?org=ARKASTAT2&cws=40&rid=33169) Employment Status:Full time (29-40 Hrs)Type of Employment:Staff# of openings:1Location:ASU-JonesboroProposed Salary Range:Commensurate with ExperienceClosing:6/16/24Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify. Position Summary:The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.Duties & Responsibilities:
Greets walk in traffic and directs students and visitors
Answers/refers calls and emails to provide proper information
Compiles and maintains office administrative information such as departmental budget, purchasing, and accounting including: tuition waivers, reimbursement checks, office supplies and technology, campus ordering, P-card/ Department T-card reconciliations, Foundation requisitions and reimbursements, Additional Compensation Forms, Employee Personnel Action Forms (EPAF), and budget transfers, etc.
Updates course schedules on Banner system; assist students with enrollment issues including issuing permits and overrides, removing advisor holds, and updating advisor information
Maintains filing and record keeping of departmental records, such as employee files, various computerized and paper files, records, logs, reports, and retrieves information upon requests
Collects, sorts, receives, and distributes internal and external mail and packages
Supervises work-study students, part-time office assistants, and Graduate Assistants
Schedules interviews and develop itineraries for campus visits
Assists department chair in planning departmental events
Prepares documents and emails the requested document to the chair or deans office, such as faculty workload, office hours, key requests, and reporting building issues to building liaison
Processes and completes paperwork for all departmental travel
Other duties as assigned
Knowledge/Skills/Abilities:Knowledge of the principles and practices of mathematics and statisticsKnowledge of research and analysis techniques and methodsKnowledge of work-related subject areaKnowledge of computers and software applicationsAbility to prepare, present, and review oral and written information and reportsAbility to research and analyze related work program informationAbility to develop, recommend, interpret, and apply policies and proceduresAbility to analyze financial records and prepare reportsAbility to plan, organize, and direct the work of othersGeneral Days/Hours: Monday - Friday8:00 a.m. - 5:00 p.m.Additional hours as requested and/or neededRegular and reliable attendanceOther:Please note: all position postings close at 12:00 A.M. CST on the position closing dateThis position works closely with the Department Chair of Psychology and Counseling and serves as general secretary for each faculty and staff of Psychology and Counseling. This includes typing and duplication of exams, memos, letters, as well as general correspondence and scheduling of appointmentsMinimum Qualifications:The formal education equivalent of a High School DiplomaOne (1) year of specialized training in business management, business education, or a related fieldTwo (2) years of experience in a specialized or a related field applicable to work performedOther job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committeeE-Verify Participation Notice:https://e-verify.uscis.gov/web/media/resourcesContents/E-VerifyParticipationPosterES.pdfE-Verify Right to Work:https://www.e-verify.gov/sites/default/files/everify/posters/IERRightToWorkPoster%20EngEs.pdf