Office Assistant Job description
Job Summary:
We are a busy luxury home remodeling company seeking a highly organized and responsible Office Assistant to join our growing team. In this role, you will perform clerical tasks, manage files, and assist the Office Manager and Owner as needed. You will also help keep the office organized, tidy, and running smoothly.
Responsibilities:
Perform clerical duties: maintain files, answer emails, organize documents, photocopy, scan, and upload to Co‑Construct.
Communicate with vendors, handle returns, and manage filing systems and mail.
Scan receipts into QuickBooks Online, update paperwork, maintain documents, and perform word processing tasks.
Organize communal office areas, maintain equipment, and manage supply inventory.
Create, maintain, and enter information into databases.
Post non-returnable materials on social media.
Restock kitchen, supply closet, bathroom supplies, and printers.
Update office lists (birthdays, coffee, clients) and manage Sparklets, Amazon, and Instacart orders.
Decorate for employee birthdays and assist with planning work events (food trucks, holiday parties).
Perform other duties as assigned.
Qualifications:
High school diploma or equivalent.
A minimum of 1 year of office experience is preferred.
Proficient in Microsoft Office Suite.
QuickBooks Online experience a plus.
Excellent written and verbal communication skills.
A highly organized multi-tasker who thrives in a fast-paced environment.
Must be willing to learn and grow with the company.
Location: Phoenix, AZ (near 7th St. & Thunderbird)
Job Type: Part-Time (Monday, Wednesday, Friday)
Pay: $17–$19 per hour DOE
Any inquiries without a resume will not be considered. Please, attach your resume.