About the Role:
We are seeking a highly experienced and detail-oriented Bookkeeper / Staff Accountant to join our team. The ideal candidate will have 5–10 years of hands-on accounting experience, with expertise in Accounts Receivable, Accounts Payable, ADP payroll processing, and general ledger accounting. Construction industry knowledge is a plus, and QuickBooks proficiency is required.
Key Responsibilities:
Manage and process Accounts Receivable, including invoicing, payment posting, and follow-up collections.
Act as backup for preparing and processing ADP payroll, ensuring accuracy and compliance with federal, state, and local regulations.
Backup for Account Payable with understanding of bill/voucher posting and payments
Post and reconcile general journal entries, including month-end and year-end closing activities.
Interact with outside funding source including entries against line of credit and reserve account.
Perform bank reconciliations and investigate discrepancies.
Maintain accurate and up-to-date financial records in QuickBooks.
Responsible for preparing lien waivers and filing preliminary lien notices.
Responsible for obtaining & reviewing insurance certificates as requested for compliance with contract requirements.
Assist with job cost tracking and project accounting (construction experience preferred).
Prepare and maintain supporting schedules and documentation for audits and financial reviews.
Document control of key data, job files etc.
Communicate effectively with internal teams, vendors, and clients regarding accounting matters.
Support the Owners and CFO with special projects and reporting needs.
Qualifications:
5–10 years of progressive accounting experience, preferably in a small to mid-sized business environment.
Proficient in QuickBooks (desktop and/or online).
Experience with ADP payroll systems.
Strong knowledge of GAAP accounting principles.
Construction industry experience is highly desirable.
Advanced proficiency in Microsoft Excel and other MS Office applications.
Strong analytical skills, attention to detail, and organizational abilities.
Excellent verbal and written communication skills.
Education:
Associate’s or Bachelor’s degree in accounting, Finance, or related field preferred, or equivalent work experience.