This position is for a part-time (25-30 hours per week) full charge bookkeeper to handle all the accounting for 11 self-storage facilities, 1 car wash and 1 management company using Accrual Based Accounting with Quickbooks software. This position is not for an A/P or A/R Clerk. Since this position is part time, the days of the week the employee works are flexible and the hours are also flexible. We can accommodate a candidate that needs to come in at 9:00 am and leave at 2:30 pm in order to take care of small children at home. Once a schedule has been set, we would expect the candidate to adhere to that schedule. The flexible schedule selected would need to ensure that candidate spends a minimum of 25 hours per week at the office.
Financial
Pull all Management Summary Reports daily
Enter daily deposits and transactions, usually 5-6 line journal entry
Set up accruals for various expenses and monitor to ensure accuracy over time
Set up and monitor bonuses for full time managers on a monthly basis
Complete monthly financial statements and performing the bookkeeping throughout the month to be able to complete and file the statements
Complete year-end financial statements
Cut and mail distribution checks and letters to investors on a quarterly basis
Taxes/Inspections/Licenses
File/submit sales taxes to AZ & OK Department of Revenue
File/submit employment taxes to AZ & OK Department of Revenue for all employees
Keep track of annual inspections and licenses that need to be renewed
Employment
Collect and submit Forms A-4, W-4 and I-9 for new employees
Collect time sheets from employees and arrange for bimonthly payments
Prepare year end W2 forms for all employees
Handle any banking issues that arise with managers
Banking/Billing
Reconcile all bank accounts every other day and bank statements monthly
Set up autopay for mortgage, phone and utility bills when new facility acquired
Submit payments to vendors for work completed
Reconcile petty cash accounts and submit replenishment to managers
General Office
Answer phones
Light Filing
Take calls from self-storage managers
Must also be proficient with Word and Excel
Strong knowledge of accrual based accounting, payroll processing and tax reporting is a must
If you are interested in this position, please submit the following:
1. Resume
2. References
Candidates will not be considered if they don’t provide both items