Job Overview:
As an Accounts Payable (AP) Specialist, you will play a vital role in the financial operations of our company by managing and processing accounts payable transactions. You will ensure that invoices are accurately processed, payments are made on time, and that our vendors are satisfied with the efficiency of our payment processes.
Key Responsibilities:
Invoice Management: Receive, review, and process invoices for goods and services.
Data Entry: Accurately enter invoice details into the accounting system, ensuring proper coding of expenses to the appropriate accounts.
Payment Processing: Prepare and execute timely payments to vendors via checks, ACH, or wire transfers, while adhering to payment terms.
Vendor Relations: Communicate with vendors to resolve invoice discrepancies, answer payment inquiries, and maintain positive relationships.
Reconciliation: Reconcile vendor statements and accounts payable transactions, investigating and resolving any discrepancies.
Expense Reports: Review and process employee expense reports in compliance with company policies.
Month-End Closing: Assist with month-end closing tasks, including the preparation of accounts payable reports and reconciliation of accounts.
Compliance: Ensure compliance with company policies, procedures, and relevant laws and regulations related to accounts payable.
Continuous Improvement: Identify opportunities to streamline accounts payable processes and contribute to the development of best practices.
Qualifications:
Education: Associate's degree in Accounting, Finance, or a related field preferred.
Experience: Minimum of 2-3 years of experience in accounts payable or a similar finance-related role.
Software Proficiency: Experience with accounting software (e.g., QuickBooks) and strong proficiency in Microsoft Excel.
Attention to Detail: Strong attention to detail with excellent data entry and analytical skills.
Communication Skills: Excellent written and verbal communication skills, with the ability to effectively interact with vendors and internal teams.
Problem-Solving: Ability to identify and resolve issues related to accounts payable processes.
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Benefits:
Competitive salary based on experience
Health, dental, and vision insurance
Paid time off and holidays
Professional development opportunities