Our mission is to create the Experience of a Lifetime for our employees, so they can, in turn, create the Experience of a Lifetime for our guests. We own and operate the most renowned destination resorts in the world as well as regional and local ski areas outside major cities, and connect them all through one unrivaled network. We are looking for ambitious leaders, innovators and creators to join our talented team. If you’re ready to pursue your fullest potential, we want to get to know you!Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).Job Summary:The Vail Resorts Source to Pay Team is committed to Building Leaders and Driving Value. We are creating a world class organization in our corporate headquarters to support a growing company of 40 resorts, 55,000+ employees and a market capitalization of over $10 billion. We are transforming our source to pay organization to bring best-in-class category management, sourcing, vendor management, procurement and payment tools to enable data-driven decision making at Vail Resorts – the ski industry’s global leader.Our team will be driven by top-tier talent, state-of-the-art systems and tools, and strategic process management to identify and deliver against the Company’s biggest supply chain value opportunities. We are creating a sustainable high-performing team that will develop talent and prioritize career growth through accelerated opportunities and progression. This is an opportunity to join the team at a critical inflection point and shape how we create value into the future.The Vail Resorts AP Staff 2 role will drive value in handling full cycle processing in a high volume, fast-paced environment to support mountain operations. The role is essential to partner with internal stakeholders and vendors to proactively manage vendor invoice exceptions to achieve timely payment to our vendors.Stakeholders include Vendors, Mountain Operations, Corporate, Sourcing and Analytics.Reporting to the AP Supervisor, the AP Staff 2 (Retail) role will be responsible to reconcile key vendor accounts and critical vendors among Vail Resorts Retail line of businesses to ensure accounts are current within established pay terms.This role will develop business relationships to partner with vendors and internal stakeholders to address and resolve compliance issues with vendor specific invoice process inefficiencies related to past due invoices. Stakeholders include Vendors, Mountain Operations, Sourcing, Retail Buyers, Analytics and Accounts Payable.Applicants should be self-motivated, detail-oriented, possess critical thinking and problem-solving skills and demonstrate learning agility. The individual should have proven ability to execute tasks on-time and achieving or exceeding expected quality. Candidates should possess the passion to quickly build vendor account expertise and be comfortable working in a fast-paced environment with competing priorities.Job Specifications:
Outlet: Corporate
Expected Pay Range: $21.00 - $23.00 / hour
Shift & Schedule Availability: Full Time, Year Round
Other Specifics: Hybrid - Remote
Job Responsibilities
Be accountable to handle the processing of: invoices through MMS (retail order processing system), Coupa open PO invoices and receipts, repeat pays, credits, spreadsheet uploads, and discount repayments.
Ensure timely document flow from multiple systems (EDI, email and OCR system) and work to resolve errors or delays in a timely fashion
Perform key vendor and critical vendor account reconciliations to manage vendor performance and proactively ensure accounts are current within established pay terms to achieve on time payments and discount capture metrics.
Log vendor compliance issues in Traverse and work with vendors and internal partners to ensure resolution of those issues
Collaborate closely with vendors, Sourcing, Analytics, and field stakeholders to resolve vendor compliance and invoice processing issues to prevent credit holds.
Investigate and troubleshoot outstanding Coupa PO invoices and receipts with internal stakeholders for timely resolution.
Foster strong working relationships with vendors, mountain operations, and corporate stakeholders to proactively manage high volume, high spend key vendor accounts.
Participate in month end close to complete accruals and journal entries in Peoplesoft.
Support ongoing training of AP policies and procedures across the enterprise.
Assist Supervisor with vendor and internal stakeholders escalations for timely resolution.
Research, resolve a variety of internal and external inquiries concerning account status and communicate next steps for resolution to all appropriate stakeholders.
Support the management of AP email boxes to ensure all requests responded to within agreed upon SLA.
Provide backup support in areas of responsibilities by performing tasks of subordinates to ensure departmental initiatives are achieved.
Provide exceptional customer service to both internal and external stakeholders to resolve vendor payment issues.
Job Requirements :
B.A. or B.S. in Supply Chain, Accounting, Finance, Business or related field; relevant work experience also accepted in lieu of education requirements (2+ years relevant work experience)
Flexible and adaptable to change with ability to meet deadlines in a high volume, fast-paced environment
Experience with vendor account reconciliations and process improvement
Organized, detail oriented to work autonomously with ability to manage multiple tasks within deadline.
Proven analytical and critical thinking skills to identify problems and quickly take actions to address for timely resolution.
Strong initiative and self- motivated by challenge of work and proactively seeks answers
Excellent verbal and written communication to build strong vendor and field stakeholder relationships
Strong team player with positive attitude and passion to support team
Technical aptitude and experience working with Procurement and AP systems (e.g., Coupa)
Strong proficiency in MS Office Suite (Excel, Word, etc.)
Experience in Peoplesoft, Coupa, Onbase, MMS preferred but not required
The expected Total Compensation for this role is $21.00 - $23.00. Individual compensation decisions are based on a variety of factors.Job Benefits
Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
MORE employee discounts on lodging, food, gear, and mountain shuttles
401(k) Retirement Plan
Employee Assistance Program
Excellent training and professional development
Full Time roles are eligible for the above, plus:
Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Free ski passes for dependents
Critical Illness and Accident plans
Vail Resorts offers a ‘Hybrid’ work environment where employees living within 50 miles of the Broomfield office work on-site Tuesday, Wednesday, Thursday and have flexibility to work off-site on Mondays and Fridays. Employees living outside of a commutable distance can work remotely from British Columbia, Washington D.C., and the 16 U.S. states in which we currently operate. This includes: California, Colorado, Indiana, Michigan, Minnesota, Missouri, New Hampshire, New York, Nevada, Ohio, Pennsylvania, Utah, Vermont, Washington State, Wisconsin, and Wyoming.Please note that the ability to work in person or off-site, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work or off-site work at any time in its sole discretion.Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.Requisition ID 504916Reference Date: 09/05/2024Job Code Function: AccountingJob Type: [[JobType]]