Candidates should have at least one year of successful experience in human resource services, either as employment or as a volunteer
Bilingual-Spanish/English is a plus, but not Mandatory.
Proven work experience as a HR Assistant or relevant role
Thorough understanding of HR operations (recruiting, onboarding, training and compensation.)
Experience with HR software and Accounting Software
Computer literacy (MS Office applications, in particular.) Keeping informed on new labor legislation and thorough knowledge of current labor laws
Excellent organizational skills, with an ability to prioritize important projects
This HR Administrator will act as the first point of contact for HR-related queries from employees and external partners.
The duties include maintaining personnel records, managing HR documents, assisting with hiring new staff and scheduling needed staff training.
This position is supervised by the Chief Operations Officer (COO)
Answer employees queries about HR-related issues
Organize and maintain personnel records.
Develop and maintain database with new hire information and leave time.
Ensuring new hire paperwork is completed and processed, with the inclusion of performing criminal background checks for new employees.
Assist with timesheet collection and approval along with maintaining timekeeping system
Create and distribute leave day reports for staff and funding sources
Assist Finance Department by providing relevant employee information (e.g. leaves of absence, sick days, overtime and work schedules) Prepare monthly compensation and attendance spreadsheets.
Assist in Payroll preparation.
Assist in agency budget preparation.
Assists in agency audit.
Prepare HR documents, such as employment contracts and new hire paperwork.
Create and distribute guidelines and FAQ documents about company policies.
Manage and maintain agency policies and recommending revisions to such policies
Partner with external partners, i.e., insurance vendors and ensure legal compliance.
Placing and updating job ads within the agency and in newspapers
Conduct screening candidates and scheduling interviews
Develop training and onboarding material, distribute physical and digital training material
Responsible for all agency medical insurance and other employee benefits including renewals
Assist in agency liability and auto insurance renewal
Responsible for verifications of employment
Research, identify and arrange for ongoing trainings for staff development
Responsible for IT communications
Perform other duties as assigned.