Office Assistant- Accounts Payable

Description We are looking to bring onboard an Accounts Payable Specialist in Portage, Wisconsin. This role mainly involves handling administrative duties in an office setting, processing daily production scheduling, managing accounts payable, and undertaking various processes as part of the office team. This position requires close collaboration with plant production and may necessitate weekend work when necessary.Responsibilities: Assign and match purchase orders with receiving documents and invoices Code invoices with the correct G/L number for payment Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment File copies of all A/P documentation Responsible for assembling capital appropriation approvals for payment to vendors Assist in answering phone calls and greeting all customers, suppliers, and visitors Accurately enter data into the accounting software system Prepare monthly reports for month-end close Oversee production scheduling, review weekly orders, and communicate product needs for production runs Purchase resale items and maintain appropriate inventories for production runs Use company computer systems to prepare a variety of reports, correspondence, and miscellaneous tasks, ensuring on time, accurate documents Establish and maintain computerized records system for departmental records, files, and reports, ensuring accuracy and timeliness Perform back-up office responsibilities as needed Requirements Proficiency in Accounting Software Systems Advanced knowledge of Microsoft Excel Familiarity with all Accounting Functions Experience in Accounts Payable (AP) procedures Ability to perform Data Entry tasks with accuracy and speed Previous experience in Administrative Assistance Understanding of Purchase Orders and their processing Experience in Code Invoices Ability to handle Answering Inbound Calls efficiently. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .