Office & Facilities Management (Supervisor - Manager Level)

We are looking for an experienced and hands-on Office & Facilities Management Assistant Manager to lead daily operations across our office facilities. This role will oversee a team of 3-4 internal staff and manage a range of outsourced service providers including courier services, office security, and cleaning services. The ideal candidate has strong operational, leadership, and vendor management skills, with a passion for creating a safe, clean, and productive working environment.Office & Facilities OperationsEnsure the smooth operation of all office facilities, including general maintenance, space management, and asset upkeep.Monitor cleanliness, security, and workplace safety in all company locations (HO and Training Center)Maintain accurate records of facility maintenance schedules and vendor contracts.Coordinate office repairs, renovations, and preventive maintenance with vendors and building management.Vendor & Service Provider ManagementManage contracts and relationships with outsourced vendors (e.g., cleaning, security, courier services, building maintenance, pantry supply).Conduct regular service reviews and resolve performance issues with vendors.Oversee procurement and inventory of office supplies, pantry stock, furniture, and facility-related tools.Budgeting & Cost ControlAssist in budgeting and monitoring office & facility-related expenses.Identify cost-saving opportunities without compromising quality or service levels.Support for Events & ProjectsSupport internal events such as town halls, training sessions, and company gatherings with logistics and venue readiness.Collaborate on office expansion or relocation projects, including planning, fit-out coordination, and move logistics.Team Leadership & OversightLead and supervise a small team of internal Office & Facilities team members.Manage day-to-day tasks and team schedules to ensure smooth office operations.Oversee outsourced personnel such as security guards, janitors, and courier staff, ensuring service level compliance.Business TripGenerally, follow SOP Business Travel and Expenses in reviewing and approvals for Business Trip which are submitted by employees or GA Staff.Reviewing the expenses of Corporate Grab or Blue Bird, including approving top up requests from employees.