Coordinator - Integrated Health Systems/Central West Ontario Health Team

The Central West Ontario Health Team (CW OHT) is a collaboration of health partners across Brampton, North Etobicoke, West Woodbridge, Malton and Bramalea. As one of the largest OHT’s in the province, we serve close to 900,000 people. Together, over 275 partners including home and community care; acute care; specialty care; primary care; long-term care; mental health and addictions services; patients/clients and community support services, are coming together with the goal of providing better coordinated care for the community. As part of the CW OHT, the Coordinator, Integrated Health Systems, provides administrative support to the Manager, Integrated Health Systems, who manages the Secretariat for the CW OHT, in addition to a number of other stakeholders. This role is accountable for the coordination of a range of administrative tasks. The role serves as an extension of the team he/she/they support(s) with the aim of maximizing the team’s performance. This role handles multiple, changing priorities, facilitates resolution of multiple problems that are administrative in nature, and is open to constant challenge and change within a fast-paced environment.Accountabilities:Manages schedules for the Manager, Integrated Health Systems and OHT Manager, including complex meeting coordination and urgent needsCalendar management support to other Secretariat staff and co-chairs of CW OHT committees, councils and working groups as requestedDevelops presentations, briefing notes, memos, meeting agendas and formal/informal minutes for various internal and external audiences based on direction of the Manager, Integrated Health Systems and/or director/executive lead and other team members within the CW OHT Secretariat, and for the councils/committees/working groups that the role supportsTakes initiative to brief leaders frequently, particularly in advance of meetings and to keep advised of changing priorities and issues requiring immediate attentionConducts secondary research and links with external partners and experts to obtain information and tools to support project activitiesResponds to confidential, complicated and/or routine inquiries from external and internal stakeholders using tact and sensitivityScreens time-sensitive or confidential correspondence, triages information requests to distribute to OHT partners, and prepares routine correspondencePrepares documents (e.g. correspondence, reports, presentations, agendas, minutes, advertisements, newsletter articles, policies and procedures, financial documents, etc.) using a variety of software programs (Microsoft Excel, Word, PowerPoint)Establishes an effective electronic filing system and maintains appropriate OHT-related files (hardcopy and electronically on Microsoft Teams, SharePoint or equivalent systems)Maintains reference materials for the OHT (including internal and external distribution lists)Other duties as assigned