FACILITIES MANAGER
Under the direction of the Vice President of Facilities & Safety, the Facilities Manager is responsible for overseeing the day-to-day operations of the Facilities Department. This includes supervision of custodial, maintenance, and grounds staff; managing departmental budgets and procurement; ensuring compliance with safety and regulatory standards; and maintaining a safe, clean, functional, and efficient campus environment. The Facilities Manager must demonstrate strong leadership, time management, organizational, and problem-solving skills, with the ability to prioritize tasks in a dynamic, service-oriented setting.
WORKING CONDITIONS & JOB HAZARDS:
Duties are performed on campus and off-site as needed. Working effectively and collaboratively in a team environment is a must.
The Facilities Manager works in both indoor and outdoor environments and may be exposed to varying temperatures, humidity, and inclement weather conditions, including rain, snow, ice, and extreme heat or cold. While this role involves campus-wide oversight and occasional physical tasks, approximately 80% of the work is performed at a desk in an office setting, involving computer use, administrative tasks, communication, and planning.
The position may involve exposure to noise, dust, odors, and potentially hazardous materials. Physical activity may include standing, walking, stooping, kneeling, climbing ladders, and lifting or carrying objects weighing up to 50 pounds.
Facilities Managers face potential hazards such as electrical shock, burns, cuts, falls from heights, exposure to hazardous materials or chemicals, and injury from moving mechanical parts. Strict adherence to institutional and OSHA safety standards, use of appropriate PPE, and situational awareness are essential to minimize risk.
This position may also require occasional work outside of regular business hours, including evenings, weekends, and emergency call-ins.
This is a nonexempt, full-time, regular position. The standard schedule for this position will be Monday - Thursday, 7:30 AM - 5:30 PM.
WAGE RANGE: $28 - $30 Per Hour
The job posting includes the expected hiring wage range while the full wage scale for this position can be calculated by starting with the hiring range and increasing the wage three percent annually over the duration of employment. Increase in wages depends on approval of an annual budget and is not guaranteed.
PTI offers a comprehensive benefits package:
PTI pays 100% of employees’ medical, dental and vision premiums and 60% for qualified dependents
Paid Life Flight Network membership
Flexible spending plan
Employee assistance program
401(k) with a 4% match and profit-sharing opportunity
Paid time off (accrue 5 hours per pay period; increases over time up to a max of 6 weeks per year)
12 paid holidays
Paid 30-minute lunch break
4-day work weeks
This PTI Test Sample Paycheck Calculator may assist in providing an estimated salary after taxes and benefit deductions.
MINIMUM QUALIFICATIONS:
Associate degree or applicable certificate of completion from an accredited career school. Equivalent experience may be considered in lieu of a degree.
Five years’ experience in facilities management; or a related field.
Documented experience supervising and leading a team.
Documented experience in budgeting, financial planning, and cost control.
Proficient in Microsoft Office Suite or related software applications.
Will on occasion be required to drive on behalf of Perry Technical Institute. Employee must possess a working vehicle, hold a valid driver’s license, have an acceptable driving record, and produce proof of insurance.
Must be willing to submit to a drug test.
Must be able to read, speak, and effectively communicate in English.
PREFERRED QUALIFICATIONS:
Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
Microsoft Office Certification.
Proven leadership experience supervising maintenance, custodial, and grounds teams, with strong organizational and communication skills.
Documented experience with building systems (HVAC, electrical, plumbing) and preventive maintenance programs; certifications such as CFM or FMP are a plus.
Familiarity with facility management software such as FMX, CMMS platforms, or similar systems for work order tracking an maintenance planning.
ESSENTIAL JOB FUNCTIONS:
Delegate day-to-day staff supervision to managers or supervisors, while providing oversight to ensure they effectively lead their teams and that operations align with departmental goals.
Manage day-to-day operations in the areas of maintenance, grounds, and custodial, and create and maintain safe, functional, secure, clean, and orderly facilities to ensure efficient and economical operation.
Oversee FMX work order system, review, coordinate, schedule, and assign requests, and monitor work in progress to ensure timely and satisfactory completion.
Oversee preventative maintenance programs for buildings, grounds, mechanical, electrical, utility, and safety and security systems.
Assist with events on campus, including coordination, setup, during event activities, and clean-up to ensure requester needs are met.
Actively respond to emergencies as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, flooding, etc. during and after business hours.
Manage the Facilities Department budget by planning, monitoring, and controlling expenditures related to equipment, supplies, utilities, and contracted services. Ensure purchases are cost-effective and aligned with operational needs.
Identify opportunities for cost savings, better efficiency or other improvements.
Assist in overseeing procurement and vendor relations for custodial supplies, building maintenance, grounds, equipment, software, and service contracts (e.g., HVAC, landscaping, pest control).
Research vendors, negotiate contracts, and track service performance.
Ensure that buildings, grounds, equipment, and supplies are maintained, serviced, and replaced when necessary.
Assist the Vice President of Facilities & Safety in office and department relocations.
Ensure that policies, decisions, procedures, and activities are effectively communicated to the department.
Ensure all facilities operations, staff activities, and departmental procedures follow applicable safety regulations and institutional policies, including local and state code, OSHA, fire code, hazardous materials handling standards, etc.
Participate in annual hazardous waste reporting and ensure proper storage, labeling, and disposal of hazardous materials in compliance with federal, state, and local regulations.
Coordinate and provide the required safety training for Facilities staff, including but not limited to: hazardous materials handling, PPE use, lockout/tagout procedures, ladder safety, emergency response, equipment operation, etc.
Provide ongoing coaching and professional development opportunities to team members; offer regular performance feedback to support growth, reinforce expectations, and address areas for improvement.
Perform all other supervisory duties as required.
Assist the Vice President of Facilities & Safety in maintaining a safe and compliant work environment by enforcing safe work practices, monitoring safety protocols, and responding to safety concerns in a timely manner.
Assist the Vice President of Facilities & Safety with monitoring weather conditions and determining when to call maintenance technicians in to remove snow and ice from parking lots, sidewalks, and buildings, during and after business hours.
Medium to heavy work requires prolonged or repeated use of hands and wrists, standing, walking, climbing, stooping, kneeling, crouching, and occasional lifting and carrying of up to 50lbs.
Provide administrative support to the Vice President of Facilities & Safety.
Have good attendance and the ability to work well with others.
Communicate effectively and interface with staff, faculty, students, and vendors in a professional and approachable manner.
Excellent organizational skills and attention to detail.
Other duties as assigned.
This position aligns with positions such as Director of Facilities, Facilities Specialist, Facilities Operations Manager, Director of Facilities Management, Facilities Coordinator, Facilities Supervisor, Maintenance Manager, Service Manager, Facilities Project Manager, and Building Supervisor. For a full job description and to apply, please visit, https://www.perrytech.edu/about/careers/.