JOB DESCRIPTION
Job Title: Administrative Assistant - Office Manager
Department: Admin
Reports To: President
Pay Type: Hourly
Pay: $17 - 22 per hour - DOE
Position Summary:
This job posting is for the full-time / part time Administrative Assistant / Office Manager in Yakima, WA.
We're a local business owned by members of our community, and you'll never feel like just a number with us. At our core, we value our team as our greatest assets and are constantly on the lookout for individuals with both exceptional skills and a positive attitude to join us. As we embark on our growth journey, we're eager to welcome dedicated individuals who envision a long-term future with our company.
SUMMARY
This role entails managing administrative responsibilities for our front office. You will be tasked with handling incoming phone calls and various communications, while also overseeing files, updating paperwork and documents, and performing typical office clerk duties and errands. The job will require management of people and projects. The position demands meticulous attention to detail and involves supporting production team members by facilitating the procurement of materials essential for daily production.
ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, however, other duties may be assigned.)
Greet customers who walk into the office.
Handle incoming phone calls and route to appropriate department.
Determine which bills to pay, get approval and pay them.
Close out Job Travelers, create Invoices.
Close out AR invoices upon receipt of payment
Print any checks for Payroll, get signed & hand out.
Answer Phone, Greet Walk-ins, etc.
Receive and sort mail, route to next reviewer.
Upload Check File to Bank for any checks written daily.
Calculate labor costs on Cost+ Work Orders
Process employee expense reports
Gemba walk with leadership, review checklist items.
Discuss Safety action items and concerns with Team.
Replenishing office and bathroom supplies, etc.
Close Job, Print & attach labels, Invoice customers.
Enter quotes and orders from walk-in customers.
Purchasing of office admin consumables and bathroom consumables
Manage production team and office at times, and manage projects daily, holding team accountable.
Preferred Qualifications / Skills:
Teamwork
Coordination
Organization
Planning
Time management
Reporting skills
Inventory control
Documentation skills
Equipment maintenance
Data entry skills
Dependability
Great attitude
Growth-minded
There will be opportunities to cross-train, gain new skills and support other areas of the business. Come and grow with us!
Preferred Experience
High school diploma, GED, or equivalent
Leadership Experience
The business operates on a 40-hour workweek. Overtime is discouraged but may occasionally be required. Standard hours of operation are:
Monday-Friday, 7:30 am - 4:00 pm
If you have a great attitude and are looking for an opportunity to grow in an environment where you will be treated like a person, then APPLY NOW, and let’s have a conversation!
environment.