Administrative Assistant

Graybeal Signs, a locally owned company, is seeking a reliable and organized Administrative Assistant to join our service and install team. The ideal candidate would have experience as an administrative assistant and be eager to learn a new task.

Job Duties:

· Assist with Permitting process

· Assist in setting up service orders

· Assisting with set up and following through on service calls and installs

· Route sales leads and phone calls to other team members

· QuickBooks experience preferred but not necessary

· Research customer files and previous job history

· Route work orders through the billing process

· Coordinate customer pick-up

· Scanning work orders upon job completion

· Maintain computer files on individual work station

· Maintain Archive Files

Ideal Team Members:

· Have strong technical skills with the ability to learn software such as MS Outlook, Excel, Quickbooks, Adobe Acrobat, and Google Drawing.

· Have excellent written and verbal communication skills.

· Are organized with the ability to manage timetables, correspondence, emails, and internal memos. Includes strong record-keeping skills to monitor project progress efficiently.

· Exhibit skills in time management to achieve outstanding productivity. Must be adept at multitasking, as they are generally required to perform a wide variety of tasks on a daily basis.

· Demonstrate strong interpersonal skills in interacting with customers, vendors, and fellow staff.

· Have excellent research skills for any given product or service and prepare reports.

· Perform all administrative functions effectively to demonstrate strong administrative skills. Includes a high capacity for details while managing information and tracking paperwork.

· Requires self-discipline to follow time tested systems and routines.

· Maintain flexibility to work as a team or independently.

· Display quality personal characteristics such as accuracy, good listening skills, can follow best practices and procedures, be able to work independently, customer service oriented, be assertive as needed, analytical, problem solving, and dependable.

A valid driver’s license and a good driving record are required. Must be able to pass a drug test prior to employment.

Job Type: Full-time

Salary: $20.00 - $25.00 per hour

Benefits:

Dental insurance

Health insurance

Paid time off

Paid Holidays

Schedule:

8 hour shift

Monday to Friday

7:30 a.m. to 4:00 p.m.

Work Location: In person