Legal Administrative Assistant

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.Job SummaryThe Legal Administrative Assistant is accountable for providing entry-level administrative support and customer service to attorneys, Legal Secretaries and assigned practice groups in order to meet critical deadlines within established guidelines.Job ResponsibilitiesGreets callers and provides assistance as needed.Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through a team d-list.Inputs, edits, and finalizes attorney time into timekeeping system.Prepares travel and expense reimbursements for submission to Accounting Department.  Returns all original receipts to requestor.Prepares check requests and processes vendor invoices.Prepares New Client/New Matter forms.Performs billing edits.Inputs and updates business contacts in Outlook and firm database.Assists with print, scan and copy jobs as assigned.Creates and assembles binders, including creating table of contents.Performs mail merge and coordinates large client mailings and distributions. Transcribes audio tapes and/or digital files.Proos documents to ensure accuracy of copy, grammar, punctuation, and correct formatting. Arranges for return of work to requestor.Coordinates travel arrangements by securing air, hotel and car reservations for attorneys as assigned.Coordinates conferences, meetings, appointments, and preparation of materials.Enters visitor names into Office Pass Visitor Management System.Attends practice group meetings, takes minutes, and prepares weekly utilization reportsAssists with practice group events. Books conference rooms, creates name tags, prepares signage, and assists with escorting guests to conference room.Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data.Coordinates projects with secretaries, service departments, and outside vendors, as appropriate.Performs other duties as assigned by management.