Walla Walla Community College (WWCC) is seeking applicants for an Administrative Assistant to the Vice President of Human Resources position at the Walla Walla campus.At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. We have identified three core themes that describe the fundamental aspects of the College's mission by translating it into practice: Student Success, Strong Communities, and Resource Stewardship. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.General Description:This position provides in-person, confidential, executive-level support and assistance to the Vice President of Human Resources as well as supporting the activities and functions of the Human Resources Department. The Administrative Assistant represents the Vice President in a friendly, positive manner, anticipates the needs of the division, initiates problem-solving, and maintains a high level of tact and diplomacy while discreetly handling confidential and sensitive matters.Essential Functions:
Manages and supports the day-to-day operations of the Office of the Vice President, ensuring efficiency, timeliness, effectiveness, and optimization of all available resources
Maintains the VPHR's calendar; schedules appointments, itineraries and travel; coordinates meetings
Exercises independent judgment, discretion and political acumen in communicating information on behalf of the VPHR
Screens incoming calls, mail, email, inquiries, and other relevant matters; receives and responds in a tactful manner, evaluates the priority/importance of each; researches and assembles required information for responses; acts as a liaison and representative, communicating on the VPHR's behalf, as appropriate; refer others to appropriate departments as needed
Maintains strict confidentiality in carrying out responsibilities; works independently to handle sensitive situations using tact, discretion, and diplomacy; uses initiative to ensure matters requiring attention are handled appropriately
Meets expected deadlines in fast-paced and sometimes stressful environment
Serves as first point of contact for the Human Resources Department, providing customer service and responding to inquiries
Schedules appointments, meetings, room locations for conferences and trainings
Serves as record keeper for department meetings, labor management meetings, contract negotiations, and other initiatives or projects
Prepares emails, mailings, and prioritizes and responds to incoming mail/email; composes, transcribes, and edits a variety of complex correspondence and other
materials on behalf of the Vice President of Human ResourcesAssists the Vice President with labor relations/contract administration.Assists with compliance reporting; updates labor law posters for College campusesDevelops and maintains electronic and paper files, records, and reports; maintains Human Resources website contentProos and edits various presentations and other materialsProcesses required payables and receivables according to established procedures and guidelinesWorks collaboratively with Business Services Department in processing contracts, reimbursements; reconciles credit card chargesOrders and maintains office equipment and suppliesAssists with annual budget planning and monitoring of the Human Resources Department budget; reco