Vacancy caducado!
TL;DR: A small, Seattle-based real estate team has a leader who urgently needs help so we can grow faster and better. If you’re a tech-savvy, detail-oriented real estate agent who is looking for something steadier than what you’re currently doing (and are a rockstar with organizational skills and being proactive!) than this role is perfect, and you should message us immediately.
ROLE: Executive Assistant
OPPORTUNITY: We are a small real estate team seeking a highly organized and detail oriented administrative professional to support our neurodivergent team lead and founder and join our team in Seattle, WA. This role will combine general business, real estate, and some personal support tasks, requiring a candidate who is versatile, dedicated, and has a strong commitment to the real estate industry.
WHERE+WHEN YOU’LL WORK: The Northgate area of Seattle, WA. Flexible days and times, typically within the Monday to Friday, 9:30am – 6:00pm range, with the occasional weekend thing thrown in. You’ll be heavily in-office with some opportunity for remote work. This could be full time or part time depending on your experience and skill set.
WHAT WE’LL PAY YOU:
$20-$25 per hour, paid W2, negotiable and completely depending on final job description. Additional benefits are negotiable, but include unlimited vacation/sick pay and a tremendous amount of flexibility. You will also be considered part of our real estate team and it is anticipated that you will have opportunities to develop your commission-based real estate business in addition to and alongside your W2 position.
THE PROCESS OF APPLYING:
We are hiring for this position immediately, but will be selective with our candidates. Interested professionals should submit your resume highlighting your experience in real estate and relevant work history. Only shortlisted candidates will be contacted.
WHO YOU MAY BE:
Someone with a professional background who made the jump into real estate and has maybe not found it to be everything you were looking for. Whether it’s a lack of training or support, the constant market or industry changes, or a dislike of certain aspects of the job (never-ending prospecting anyone?) you seem to think about getting out or finding something part time on the regular lately.
You are proud of your ability to develop and maintain professional relationships and you gain energy when working with people. You thrive on high standards, being efficient, and have an unsurpassed attention to detail but may have struggled with leveraging this in the chaotic real estate world. You have a deep desire to support others - no task is too great or too small - while remaining committed to your own growth.
YOU’RE GREAT AT HAVING/BEING:
A high level of professionalism with a great ability to focus
Strong written and verbal communication skills
A team mindset
Detail oriented and well organized
An ability to take initiative, multi-task, and work well under pressure
Patient, forward-thinking, proactive, and direct
The ability to prioritize and follow-up consistently
Strong interpersonal skills with a high level of confidentiality, judgment, tact, and diplomacy
Ability to handle strong personalities and work independently
Tech-savvy and minded; up-to-date with the latest apps and business platforms
The ability to interact with other team members, clients, and other real estate agents (of varying experience levels) in a fast-paced environment, occasionally under pressure, while remaining flexible, resourceful, and efficient
YOUR BACKGROUND:
Licensed Agent in WA State, some experience preferred
1 to 2 years’ applicable experience in an office environment
Possess a valid driver’s license and vehicle
Familiar with CRM platforms, we will train for our specific one (Brivity)
Proficient with Windows based software, including MS Word, Excel, Etc.
Proficient with Google Suite online software, including Docs, Sheets, Drive, Etc.
YOUR BONUS SKILLS:
These are skills that would allow for an expanded role and more flexibility for the Founder/Lead Agent. We are NOT looking for a unicorn who is this whole list, but rather some combination that would allow us to expand your role and help us grow.
Graphic design experience (Adobe Suite and/or Canva expert – don’t come at me it’s the easiest for templates to share with people)
AI-curious and have a desire to use its tools to expand and streamline your tasks
Social Media experience
Sound or Visual editing experience
SEO and Internet Marketing experience
Bookkeeping or CPA-type background
WHAT YOU’LL BE DOING:
Proactively provide executive support to the Founder/Lead Agent in all aspects of their business, including but not limited to: their personal client follow-up and communication, building the team, scheduling meetings/appointments, managing access, and email/correspondence management
Assist with the development, implementation, and continuation of team initiatives, including but not limited to: trainings, systems, tools, podcasts, blogs, websites, videos, social profiles, coaching, and accountability programs
General errand running (sign markers, sign installs, keybox installs, food pick-up, etc) and showing agent-type responsibilities (inspections, showings, closings, open houses, events, etc)
Continuously expand your understanding of the market, industry practices, changing regulations, and emerging trends
Coordinate and assist in the production of printed materials, mailings, and key communication tools as needed
Plan logistics for conferences, workshops, meetings and events locally and nationally
General Marketing and Social Media creation and implementation (template-based)
Prepare listing presentations, market reports, and other listing, showing, or buying content as needed (also template-based)
Organize logistics and registration for trainings and webinars
Team reporting and data management
Assist with the organization, systemization, and management of the team’s databases, which may include lead coordination, nurturing, filtering, reporting, and updating as needed
Administration of back-end team onboarding tasks and training processes
Basic website content management to keep everything fresh and current
General calendar management for team activities
Maintain and organize records, documents, and internal/external communications
Maintain office supplies and materials
Support and maintain all team policies and procedures
Participate in weekly team script practice
Participate in team activities
Keep the Founder/Lead Agent informed regarding issues or problems that need to be handled and help develop solutions
Additional duties as required
WHO YOU’LL BE WORKING WITH:
The Founder/Lead Agent is a 20+ year veteran of the Seattle real estate industry. The team itself has ranged from 2-12 people, but currently sits at 3 souls. We need more and better leverage to grow the right way.
Your role would primarily be helping keep the Founder/Lead Agent on track and taking/keeping things off her plate. She is neurodivergent/ADHD, but very self-aware of her strengths and weaknesses and has been attempting to manage everything herself for too long at this point. For this role, this means that sometimes she will be managing you, and other times you may be managing her. She needs an “implementer” to her “visionary” and someone who will keep things on track to the finish line. It will be a relationship you develop together into something mutually beneficial. Hopefully wildly so.
If you’ve made it this far… you should email us already.
This is obviously intended to provide a very wide view of the responsibilities and/or requirements for this role. Specific tasks and objectives will be clarified upon hiring. There are so many details and opportunities we can’t wait to share.
Vacancy caducado!