Auburn CPA firm is seeking a positive, energetic, and highly organized Receptionist/Office Assistant to serve as the welcoming face for our busy, fast-paced office. While most of our team works remotely, you will be the anchor of our physical office, responsible for ensuring operations run smoothly, professionally, and efficiently from the ground. You’ll be the first point of contact for in-person visitors and phone calls, greeting clients in a friendly, business-like manner and representing the firm with warmth and professionalism.
The ideal candidate will be self-motivated and detail-oriented, with excellent interpersonal skills and the ability to manage a multi-line phone system (3–4 lines), handle sensitive information with care, and juggle multiple tasks with poise. Proficiency in Microsoft Office Suite, Adobe, and online tools (including social media platforms and client portals) is essential. This role also includes general office duties, maintaining a clean and welcoming client area and conference room, and providing administrative support to remote staff. Punctuality is key, as this person will open the office at 9:00 AM on weekdays. After the initial training period, the position includes the flexibility to work remotely on Thursdays.
Typical duties in our paperless office will include:
Answering phones
Greeting clients and logging in their projects
Scheduling appointments
Ordering and keeping office supplies inventory up to date
Downloading and sorting electronic documents from Client Portals
Scanning and organizing documents electronically
Compiling tax returns and accounting projects
Preparing and scanning daily bank deposit
Dropping off and picking up mail daily at Auburn Post Office
Running credit card payments online, processing customer receipts
Setting up networking and business development events
Organizing annual open house celebration
Maintaining monthly blogs and bi-monthly e-newsletter
General office support as needed
Typical hours are 9:00am – 5:00pm, M-F, but will include a few Saturdays and some evening hours between March 1st – April 15th for the tax season rush. We offer medical, dental and vision benefits, a 401k plan and competitive compensation. We are a close-knit team with an atmosphere that is fun, creative, and loaded with caffeine!
Pay range: $23-$27 DOE
Only those candidates whose experience best meets our requirements will be contacted.