Job Title: Executive Assistant
Reports To: Board of Directors
Location: Hybrid (Remote with Occasional In-Person Meetings in the greater Seattle area)
Employment Type: Part-Time (15-20 hrs p. week)
About Us
We are a statewide professional society committed to fostering a responsive and supportive community for clinical social workers across Washington State. Rooted in authentic relationships and shared growth, we uphold rigorous clinical and ethical standards, with a deep commitment to social justice, anti-racist, and decolonized clinical practices. Through advocacy and education, we work to protect the integrity, vitality, and future of clinical social work in Washington.
Position Overview
We are seeking a highly organized, detail-oriented, and mission-aligned Executive Assistant to support the Board President and board leadership, in service to its members. The ideal candidate will pro-actively identify and resolve potential issues, anticipate the operational needs of volunteer board members, and support and ease their roles. They will have a strong background in executive administration and bookkeeping, and a demonstrated ability to manage multiple priorities in a dynamic, mission-driven environment. This role is best done by someone who does well self-managing their work priorities in a remote work environment. This is a critical role in ensuring the operational and strategic success of the organization.
Key Responsibilities
Administrative Support
Provide high-level executive support to the Board President, including scheduling, email management, and correspondence.
Manage calendars, coordinate meetings, prepare agendas, take minutes, and track action items.
Serve as a liaison amongst the Board President, Board of Directors, committees, and members.
Bookkeeping & Financial Administration
Maintain accurate financial records using QuickBooks or equivalent software.
Assist with budget tracking, accounts payable/receivable, reimbursements, and financial reporting.
Work with external bookkeepers, accountants or auditors as needed to support compliance and reporting.
Operational Management
Support internal systems and external platforms for membership management, record keeping, and communications - including oversight and processing approval and administrative tasks related to continued education requests.
Track important due dates and tasks related to taxes, renewals and accounts. Coordinate with appropriate board members to complete tasks and payments.
Help plan and coordinate virtual and in-person events, trainings, and meetings.
Maintain and organize digital files, ensuring easy access and alignment with data privacy practices. Familiarity with Google Admin products is needed.
Communications & Member Relations
Respond to member inquiries with warmth and professionalism.
Coordinate with board members and volunteers to support email newsletters, surveys, website updates, and outreach.
Help track and analyze engagement and support efforts to retain and grow membership.
Qualifications
Required
Minimum 3–5 years of experience in executive-level administrative support and bookkeeping.
Strong organizational skills with exceptional attention to detail, initiative and follow-through.
Proficiency in Microsoft Office, Google Workspace, QuickBooks (or similar software), and cloud-based platforms.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities with grace and efficiency.
Alignment with the organization’s mission and values, especially regarding social justice, anti-racism, and decolonized clinical practice.
Preferred
Experience working with nonprofit or membership-based organizations.
Familiarity with the field of mental health, social work, or human services.
Experience coordinating virtual events or professional development programming.
Passion and alignment with the values of social justice and supporting and expanding an organization to serve more people and increase impact.
Compensation & Benefits
Hourly rate commensurate with experience, range: $30–$40/hour.
Flexible work schedule within core working hours.
Professional development support.
Meaningful work in a values-driven, collegial environment with a dedicated and passionate leadership team.
To Apply
Please submit a cover letter detailing your interest and alignment with our mission, along with a current résumé and two professional references to [email protected]. Applications will be reviewed on a rolling basis until the position is filled.