Property Management Assistant

Description We are offering a long term contract employment opportunity for a Property Management Assistant in Seattle, Washington. The role primarily focuses on administrative and operational tasks within the property management industry, including vendor coordination, resident communication, and operational oversight at our high-rise condominium building.Responsibilities: Oversee the daily operations of the building, ensuring smooth running of all activities. Coordinate with third-party maintenance vendors to ensure work is completed in a timely and cost-effective manner. Act as the primary on-site contact for residents, vendors, and service providers, managing inquiries, concerns, and service requests professionally. Maintain comprehensive records of building operations, vendor contracts, and resident communications. Monitor the conditions of the building and report any maintenance issues to the relevant parties or outsourced vendors. Draft and distribute building notices, newsletters, and updates to residents through various communication channels. Serve as the on-site point of contact during emergencies, coordinating with emergency services and vendors as necessary. Conduct orientations for new residents and assist with coordinating their move ins/outs and deliveries. Track work orders and service schedules to ensure all tasks are completed as planned. Requirements Proficiency in Accounting Software Systems Familiarity with ADP - Financial Services Experience in creating and managing Banner Ads Proficient in various Computer Programs Proficient in using CRM software Knowledge of About Time software Ability to provide accurate Answers to client queries Experience in Answering Inbound Calls Capable of handling Billing Functions Able to perform Clerical Duties efficiently Experience in Administrative Oversight Excellent Communication Skills Ability to establish and maintain Vendor Contacts Experience as a Facilities Coordinator TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .