Some of what you'll be doing:As a Fishermen’s Terminal Billing Analyst, you will facilitate financial control for Commercial Fishing, Commercial, and Recreational vessel facilities. You will provide administrative support for the Fishermen’s Terminal management and front-line operational team.
You will support the Moorage Coordinator in retrieving financial data from various sources to generate billing and verify the accuracy of supporting documentation through various recipients, staff, and customers. You will serve as a key member of the business team for audit and backup purposes.
You will perform reconciliation using technical, analytical, and system skills to ensure billing accuracy, completeness, and timeliness. You will research and process credit adjustments.
You will perform ad-hoc queries to support financial performance tracking. You will research and review revenue trends retrieved from multiple sources. You will track detailed monthly occupancy for all presentations to senior leadership.
You will develop training materials as appropriate for various platforms working alongside the Harbor Business Manager, Moorage Coordinator and Customer Service Representative for operational efficiencies and ensuring separation of duties.
You will support the budgeting process and analyze budget variances and report findings to the business manager. You will develop historical revenue and expense reports to support annual budget forecasting for presentation to senior leadership.
You will provide administrative support to operations and leadership team. You will serve as site SharePoint administrator/coordinator. You will act as a Corporate Purchase Card (P-Card) user and reconcile monthly purchases. You will prepare and process purchase requisitions, and payments requests, monitor expenditures, and resolve and discrepancies.
You will manage project workflow for assigned project tasks. You will create, monitor, and make work plans that include milestones, tasks, and assignments that meet project deadlines. You will collaborate with internal departments to track and show the efficiency of current services provided, process improvements, and impact on overall customer experience and satisfaction.
You will coordinate onboarding activities for new employees, train leadership on various processes, and recommend improvements of Standard Operating Procedures (SOP) as needed.
You will provide support with utility meter reading every two months. Utility meters are located outside. You will also provide support with outside storage units.
You will perform other duties as assigned.
Who you are:
Experienced – You have three (3) years of experience of accounting process and best practices for research and analysis and reporting of complex data. You have three (3) years of experience with MS Office Suites, SharePoint, and Accounting Software.
Educated – You possess a high school diploma or equivalent.
Desired – We hope you have a Bachelor’s degree, Associate’s degree, Maritime Credentials, or equivalent.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Knowledgeable – You have strong knowledge of electronic document management storage systems (SharePoint), including content creation. You have basic knowledge of accounting practices, project management techniques, and Tableau.
Analytical – You have a solid understanding of reporting tools and data visualization for budgeting with proper practices and processes. You are able to aggregate and analyze data in ways that are meaningful to business operations in a timely manner by analyzing facts and developing conclusions and recommendations.
Technical and Detail Oriented – You have proficiency of software applications with attention to detail and high level of accuracy. You are proficient in Excel.
Communicative – You have effective verbal, written, and active listening communication skills. You write concise, organized, and clear communication to internal and external customers.
What else you need to know:
Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
Work Environment - You will primarily work in an office environment. You will occasionally work outdoors in all types of weather conditions.
Safety Requirements – You will be required to comply with all work rules, safety, and Personal Protective Equipment (PPE) requirements.
Grade Review – The pay range and grade for non-represented positions are under review and subject to change as part of the Port’s work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.
Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Overtime Eligible – You are eligible for overtime pay in this role.
Why you'll love it here:The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .Location: Fishermen's TerminalOrganization: Fishing & CommVessel MgmtEmployee Status: RegularSchedule: Full-timePosting Expires: Mar 29, 2024, 11:59:00 PMMinimum Salary: 31.32Midpoint Salary: 46.98Req ID: 002565The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.