Req #: 235721Department: COLLEGE OF THE ENVIRONMENTJob Location Detail: Hybrid Eligible – Minimum three days in office a weekPosting Date: 06/20/2024Closing Info:
Closes On 06/27/2024Salary: $6,167 - $6,713 per monthShift: First ShiftNotes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.The College of the Environment is the largest college that focuses on the environment in the United States. It houses a dynamic combination of science and policy programs. Its programs in oceanography, atmospheric sciences and geosciences are consistently highly ranked.The College of the Environment has an exciting opening for an Executive Assistant. This is a full-time, permanent position. The Executive Assistant oversees the day-to-day management of the College of the Environment’s Advancement operations, leads and coordinates special projects and serves as the Associate Dean’s primary assistant. The Executive Assistant also serves as a liaison between the Associate Dean various leadership, advancement and external stakeholders across the College and University. This position offers valuable advancement experience and the opportunity to hone collaborative project skills in a team setting.What you will do Oversight and Management of Operations (50%)
Manage the Associate Dean’s calendar, including scheduling meetings with College leadership, current and prospective donors, and prioritizing requests based on importance.
Ensure that relevant College leaders are fully briefed on agenda items and have received all required materials for engagements.
Lead and coordinate special projects on behalf of the Associate Dean and the College’s Advancement team.
Arrange and coordinate leadership and all-hands meetings, including taking meeting minutes and handling follow-up action items, as delegated.
Oversee and manage the team’s budget, exercising delegated budget authority and acting on the Associate Dean’s behalf on financial and budget matters.
Process invoices, reimbursements and other financial transactions accurately and in accordance with UW guidelines.Corporate and Foundation Relations and College Advisory Board Relations support (20%)
Support the Director of Corporate and Foundation Relations, including organizing meetings, drafting correspondence and other communications and coordinating campus visits and events.
Oversee the planning and execution of periodic board meetings. Work directly with the College leadership and the Board Chair to set and coordinate the agenda, invite guests, secure speakers and compile and disseminate meeting information.Research and Analysis (15%)
Conduct ad hoc research on donors; write reports, briefings, proposals and other substantive communications related to Advancement initiatives.Travel, Event Planning & Meetings (15%)
Collaborate with College Advancement staff on planning trips. Make travel recommendations in accordance with UW policies and book arrangements and reservations, as requested.Other duties as assigned.What You Bring:
Demonstrated commitment to diversity and contributing to an inclusive working and learning environment.
Excellent organizational and planning skills, including the ability to manage several projects simultaneously.
Ability to work and communicate effectively with a broad range of internal and external constituents.
Proficient in Microsoft Office and experience with a broad range of technology and systems.
Reliable transportation for local travel.
Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.MINIMUM REQUIREMENTS:
Bachelor’s degree and two years of experience in administrative support or related field.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Can Expect:
A highly collaborative and inclusive team that values working with others to complete projects and assignments.
Hybrid-work schedule with three days in the office and two days eligible for telework.
Cubicle/open workspace environment that may result in higher noise levels and visual distractions.#UWUAJOBSApplication Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.