Req #: 240967Department: COLLEGE OF EDUCATIONPosting Date: 11/15/2024Closing Info:
Closes On 11/22/2024Salary: $4,119 - $5,532 per monthLimited Recruitment: Open to UW Employees onlyShift: First ShiftNotes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908a11y.pdf)As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.The College of Education has an outstanding opportunity for a Conference Manager (Program Support Supervisor I (NE S SEIU 925 Supv)) to join their team. This Conference Manager role will be responsible for planning, coordinating and providing specialized support for complex multi-day events including conferences, seminars, institutes, and workshops. In addition, this position will be responsible for developing and maintaining conference websites, managing on-line registration sites, and managing on-line submission forms and data. This position will represent the institution and will interface with faculty, speakers, committee members, conference participants, and outside clients including representatives from government agencies, industry or professional societies who seek to partner with the University in support of an educational meeting. Additionally, this role will supervise the work of the Conference Coordinator as well as student workers on the Conference Management team.DUTIES AND RESPONSIBILITIES
Supervise the work of the Conference Coordinator and students by directing their work through all of the stages of conference planning and execution.
Independently or with a conference team, plan and coordinate arrangements for conferences, seminars, meetings, and institutes.
According to program plan, schedule meeting rooms, facilities, meals, lodging, and media equipment.
Negotiate services and costs; plan and develop conference operations budget
Prepare and process billing, speaker fees, and other fiscal transactions; monitor budgets; review financial statements.
Work in close cooperation with conference planning committees and boards; facilitate conference planning meetings
Advise committees with regard to effective meeting organization and conference format; assist conference committee in post-conference evaluation.
Develop promotional materials for print or electronic distribution; assist in the development of conference marketing plans.
Develop conference planning timelines; plan and monitor conference deadlines; advise conference committees with regard to realistic timetables for conference-related tasks.
Gather, edit, and prepare detailed conference program content for print and web distribution; monitor conference websites and work in partnership with clients.
Coordinate the collection of submitted abstracts for scientific meetings; use database software to manage the data; assist in management and publishing of conference abstracts or papers.
Plan and coordinate complex exhibit programs, social events, tours, and special events offered in conjunction with conferences.
Establish and maintain records and files; record statistical information; prepare reports regarding program operations and outcome.
Provide pre and post conference financials to Associate Director of Finance and Operations.
Perform related duties as required. MINIMUM REQUIREMENTS
High school graduation or equivalent AND three years of applicable experience in the program specialty OR equivalent education/experience. ADDITIONAL REQUIREMENTS
Ability to work well with limited supervision.
Experience working in Cvent. DESIRED QUALIFICATIONS
Experience using Word and Excel.
Experience with one or more of the following: Smartsheet, Photoshop, InDesign, Wordpress.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.