We are a family office that manages a handful of entities and real estate assets for a Seattle based family. We are searching for a dual role position. This position would include the responsibilities of a staff accountant and an office manager. You would be primarily responsible for the business’ various accounting duties and manage our coworking office space located in Bellevue.
This is a job with a variety of tasks and is well suited for someone who can multitask. Being familiar with the management of commercial real estate is a benefit.
This is an in-person position at our coworking office located in Bellevue off 116th Ave SE between the SE 8th St exit and the NE 4th St exit from the I-405.
The ideal candidate would have 2+ years’ experience as a CRE property manager or portfolio assistant. Alternatively, 2+ years’ experience in a staff accounting position handling AR, AP, or similar function within an organization. Familiarity with QuickBooks and excel are both a must have. Any candidate needs to be capable of managing themselves, their work queue and their time.
Accounting:
Journal entries
With knowledge and training as to where to attribute each entry
Accounts Payable
Receive invoices and verify payment amounts against agreements, contracts, change orders, etc.<
Prepare payment of invoices for Accounting Manager to process
Record journal entries for payments, filing each payment into appropriate accounts
Accounts Receivable
Prepare invoices for customers based on agreements, contracts, leases, and change orders.
Send invoices track payment. Follow up on payments as needed.
Prepare receivable audits on a quarterly basis for Accounting Manager
Complete journal entries.
Payroll
Track hours for a small group of independent contractors and employees. Issue payroll on a weekly basis.
Project accounting and reporting
Assist in tracking project expenses and attributing them to categories specified to produce project reports as needed.
Budgeting
Assist in the creation of annual budgets for each company based on prior year performance. Utilize accounts payable and receivable experience to understand company revenues and expenses to help with budgeting process.
Credit card spending
Track credit limits and pay down credit cards as needed to ensure the flow of business.
Cash flow
Track inflows and outflows from each company.
Maintain sufficient reserves in operating accounts.
Collect and transfer money to investment accounts on a monthly basis.
Prepare plans and obtain approval to transfer money to investment accounts on a monthly basis.
Reporting
Assist with the creation of various reports as needed.
Assist outside CPA with audits of the businesses and in the filing of tax returns
Prepare 1099s for each contractor
Business services:
Maintain all LLCs, Corporations, etc with the Federal Government and State of Washington.
Annual filings. Etc.
Maintain contractors license.
Annual filings. Etc.
Maintain insurance tracker that specifies coverage for each business and property
Receive mail for all businesses
Sort through all mail as needed. Open and scan mail into email attachments and distribute as needed.
Maintain a filing system for all important notices that need to be maintained.
Ie. certificates of insurance from tenants, COIs from vendors, etc.
L&I Reporting:
Track employee and contractor hours across each business and attribute to each L&I category we pay into.
Prepare and file quarterly L&I reports.
Coworking Office Management:
Provide tours of coworking space to prospective tenants.
Utilize coworking management software to set up new leases.
Utilize coworking management software to ensure existing tenants are paying in a timely fashion.
Manage various details of coworking space such as interfacing with building maintenance, responding to tenant questions, ordering kitchen supplies, etc.