The Cascade PBS’s mission is to inform and inspire our community to make the world a better place.
Our vision is to be the most essential and relevant media organization in the region.
Support the accounts receivable and cash management processes and systems and provide administrative support to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity.
Hourly Rate: $26.66-$26.75
Location: Seattle, WA
Please apply here: https://recruiting.paylocity.com/recruiting/jobs/Apply/3482747/Cascade-Public-Media/Accounts-Receivable-Specialist
Hybrid schedule available after initial 90 days of in office training
Cascade PBS offers competitive benefits to team members working 20 hours or more a week.
Benefits include:
11 paid holidays
1 personal holiday
12 days of vacation to start
10 days of sick
Half-day Fridays during Summer
Company-matched 401(k) Retirement Plan that is fully vested immediately
Employer paid ORCA card
Employee Assistance Program (EAP)
Medical
Dental
Vision
KEY RESPONSIBILITIES/DUTIES
Prepare, review and send Underwriting customer invoices and other miscellaneous invoices, as needed
Collect receivables in arrears; make collection inquiries as appropriate; work with the account managers on collecting past due amounts, as needed; design and implement systems to improve collections
Maintain underwriting customer account information in the proper database
Monitor lockbox deposits, including reviewing daily deposits for accuracy and preparing checks for transport to the lockbox; prepare and export CRM deposit report and review/reconcile transactions with daily bank transaction deposit on weekly basis
Prepare, and bring to the bank, all manual check deposits
Track gifts made by sale of stocks and calculate revenue recognized on stock gifts; help membership department track gifts made via IRA accounts
Train AP Specialist as AR backup
Prepare non-membership cash for processing, prepare bank deposit slips and deposit worksheets and enter cash receipts into the accounting system
Reconcile underwriting contracts to the general ledger on a monthly basis and assist in reconciliation of accrued/deferred receivables with Accounting Manager
Calculate monthly commissions for underwriting account managers and prepare worksheets to support commission requests
Review printed AP checks for accuracy, mail and/or distribute weekly check run
Create new vendors in MIP as needed
Document accounts receivable, cash receipts and collection procedures
Document and coordinate use of in-kind trade accounts
Prepare reports and schedules for internal use and annual audit; maintain internal electronic files related to all Accounts Receivable work
Follow policies and procedures, work with inter-department stakeholders and make recommendations for improvements
Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of Cascade PBS.
Other duties, responsibilities and activities may change or be assigned at any time with or without notice
REQUIRED SKILLS/ABILITIES
Strong Microsoft Office skills (Excel, Word, Outlook) required
Personal computer and financial systems skills. Abila MIP experience a plus
EDUCATION AND EXPERIENCE
Bachelor’s degree or equivalent combination of education and experience
Three years’ experience in accounting required; Media Industry A/R experience preferred
Experience working with generally accepted accounting principles and accounting software
PHYSICAL REQUIREMENTS
Ability to sit and type for long periods of time
Ability to view data on a computer screen for long periods of time
Cascade PBS is committed to building a team that represents a diversity of thought, experience, and personal background. Our organization serves a diverse community, in terms of ethnicity, class, culture, language, sexual orientation and disabilities and we are committed to increasing diversity and inclusion amongst our staff population. We encourage everyone interested in this role to apply even if you don’t meet all the requirements.
The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at [email protected].