OverviewProtecting U.S. residents and visitors is among our nation’s highest priorities. As adversaries gain access to sophisticated technologies and materials, the threats grow more dynamic and complex—from cyber and nuclear to chemical and biological weapons of mass effect and other forms of terrorism. The PNNL national security mission employs our researchers, tools, and technologies to play a key role in advancing the ability to identify and secure nuclear materials, detect weapons of mass effect, manage nonproliferation treaties, secure our nation's borders, and protect critical infrastructures. PNNL’s scientific discovery and capabilities—rooted in innovative theory, methods, algorithms, and tools—are enabling stronger, more resilient technologies and systems to safeguard national security. Coupled with decades of radiological and nuclear materials expertise, advanced computing and threat analysis capabilities, and a broad fundamental science base, we are identifying and countering emerging threats that have significant impact at home and around the globe.The Nuclear Signatures Group within the National Security Directorate seeks a driven, energetic, and experienced professional administrator to provide administrative support to the Low-Yield Nuclear Monitoring (LYNM) Program. The LYNM Program performs research and development to understand the signatures of low-yield nuclear explosions and improve monitoring capabilities. This program operates in close collaboration with other national laboratories and encompasses computing, laboratory, and field-scale research. The incumbent is expected to interact with PNNL technical staff (75 specific to LYNM), HQ sponsors, collaborators and other national laboratory personnel and provide information on a wide range of organizational and business issues to facilitate the appropriate flow of information to others. Due to the complex nature of this organization, this person will need to focus priorities accordingly and be proactive in interactions with staff.ResponsibilitiesPerforms administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.This position will provide project administrative support to the LYNM Core Team and staff members in the program, and may provide limited support (e.g. occasional coordination of travel, visits, and event logistics) to senior members of the Nuclear Signatures Group.The work environment is fast-paced and dynamic, requiring the ability to prioritize, track, and complete work independently and with limited supervision. Expectations include learning about the supported projects to enhance your ability to anticipate and address administrative needs and apply knowledge of how the projects integrates with other teams inside and outside of the group to achieve objectives.To be successful, the project administrator will need to demonstrate a strong sense of customer service, teamwork, dependability, and trust, as part of PNNL's commitment to both scientific excellence and national impact on critical scientific and technical problems.To be successful, this project administrator will unencumber those they support by:
Partnering with the LYNM Core Team and/or project leads to efficiently anticipate, prioritize, and implement project tasks and commitments, often with competing priorities.
Maintain a high degree of responsiveness and flexibility in a constantly changing work environment, as well as anticipate needs on behalf of the LYNM Core Team.
Guide the workflow of the Core Team by engaging others, as necessary, to ensure task completion, including delegating tasks to additional administrative staff and following up on results.
Create, organize, and prepare meeting information, participate in meetings by taking minutes/notes, ensuring completeness and accuracy. Ensure that assignments, follow up actions, and accountabilities are met.
Provide support to staff in secure spaces for meetings, maintenance, and daily secure duties. Act as custodian for the Secure Conference Room, upon clearance being granted.
Type and edit reports, correspondence, articles, presentations, forms, and mass mailings.
Submit, enter, and track staff publications that need information release approvals prior to external release using the Information Release System.
Establish and maintain a centralized repository for project documentation.
Manage complex foreign and domestic travel matters for all program staff such as submitting travel requests, coordinating travel arrangements, and completing expense reports. For those outside the group organization, engage group lead admin to ensure accurate tracking of wallet entries.
Provide administrative support for visits and on-site training events, working closely with other members of the LYNM team to ensure that all details are addressed including but not limited to agendas, badge requests, security clearances, conference rooms and communications with visitors and participants.
Create, track, and reconcile purchases in a timely manner. Purchases include office, computer equipment, and software and other materials necessary for LYNM.
Demonstrate personal accountability for action items, prioritization of duties, security, and related operational requirements.
QualificationsMinimum Qualifications:
High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
AA degree or higher and 4 years of relevant experience in an administrative environment
Experience in planning meetings and coordinating travel
Preferred Qualifications:
Maintain and refine internal processes that support the LYNM Program and coordinate internal and external resources to expedite workflows.
Utilize training and knowledge of internal software, business systems, processes, and procedures to arrange, track, and reconcile complex tasks, included, but not limited to foreign and domestic travel,
staff publications, project reports, and project purchases.
Extensive working knowledge of Microsoft Office Suite for different tasks and using Outlook to effectively triage email with a high degree of speed and accuracy for your own and project manager
Working knowledge of internal applications, policies, and procedures to apply them to a variety of tasks.
Possession of an active DOE Q clearance.
Hazardous Working Conditions/EnvironmentN/AAdditional InformationThis position requires the ability to obtain and maintain a federal security clearance.Requirements:
U.S. Citizenship
Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.Testing Designated PositionThis position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.About PNNLPacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment OpportunityOur laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected] .Drug Free WorkplacePNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.HSPD-12 PIV Credential RequirementIn accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.Mandatory RequirementsPlease be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.Rockstar RewardsEmployees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
Research Associates excluded.
Once eligibility requirements are met.Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)Minimum SalaryUSD $26.92/Hr.Maximum SalaryUSD $39.57/Hr.