Jerry D. Abrams Company, Inc. is seeking a friendly, professional, efficient Office Assistant for all administrative duties in our busy Property Management Office. This includes but is not limited to reception, correspondence, dispatching work orders, assisting with lease and contract preparation, managing the filing, accepting and processing applications in addition to assisting with the rental processes.
This position will require the ideal candidate to:
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Pickup, sort and distribute mail and misc. bank deliveries
Open, sort and distribute incoming correspondence and faxes
File and retrieve corporate documents, records, and reports
Greet visitors/residents and provide assistance
Answer all calls and transfer accordingly – multi-line phone system
Prepare responses to correspondence containing routine inquiries
Draft daily correspondence and prepare misc. forms/documentation
Perform general office duties such as ordering and maintaining office supplies, maintaining records management systems, and performing basic bookkeeping work.
Assist personnel with misc. duties (Office Manager, Property Manager etc.)
Assisting with applications, leases, renewals and other similar functions.
Daily communication with and assisting government agencies and property locations
Performs any additional duties assigned by the Property Manager.
Position requires effective verbal and written communication skills, proficient in Microsoft Office programs and is able to learn industry specific software, outstanding at multi-tasking, is detail oriented and a team player. Employee will be required to work a full 40 hour work week. Bilingual Preferred.