Commercial Asset Manager Position
About Saratoga:
Saratoga Commercial Real Estate is a professional commercial real estate management, consulting, and brokerage company known for its high-quality delivery of services to owners and tenants alike. Saratoga has built its reputation as the premier, full service commercial real estate firm in Whatcom and Skagit counties on its local and industry expertise, integrity, and value-added approach to asset management. Our portfolio of managed properties includes the following asset classes: retail, office, mixed-use, industrial/warehouse, and flex space. We believe in hiring and both fostering and retaining responsible, kind, and knowledgeable asset managers and brokers, committed to providing elite management services while maintaining high ethical standards.
Overview of Asset Manager Position:
The Asset Manager manages a portfolio of commercial real estate properties (office, retail, and warehouse). The Asset Manager is involved in all aspects of day-to-day operations of the property, including accounting, maintenance and repair, and communicating with tenants and owners.
Skills, Knowledge and Personal Characteristics:
The following attributes are desirable for job success: exceptional communication and organizational skills; detail oriented and accurate especially with numbers; customer service experience; ability to work under pressure; self- motivated and self-directed; ability to assert oneself; time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team
Position-specific Responsibilities:
General
· Establish and maintain positive relationships with building owners, tenants and vendors of supplies and services for the efficient operation of the property.
· Use property management software to create and maintain tenant files, maintenance records and contracts
· Effectively communicate relevant building information to building owners, tenants and direct supervisor both via email and phone
· Keep workplace and all files orderly, organized and clean.
· Answer phone calls
· Work with supervisor to establish property leasing responsibility and manage assigned leasing responsibilities, as applicable.
Property Management
· Conduct monthly onsite property inspections and check in with available tenants
· Solicit bids for repairs and hire contractors for repairs and maintenance
· Coordinate with tenants and contractors for repairs
· Complete and track work orders for building maintenance/repair requests
· Oversee and coordinate work on building maintenance or construction projects
· Complete monthly management reports, including analysis of budget and property performance, and distribute to property owners
· Effectively communicate relevant information to tenants, building owners, and immediate Supervisor
Financial Management
· Create yearly building budgets per Saratoga procedure; distribute to owners and tenants
· Reconcile NNN annually per Saratoga procedure; distribute to tenants
· Review vendor invoices and submit to Accounts Manager for payment.
· Continually monitor income, expenses and adherence to established budgets; determine corrective actions as necessary
· Review outstanding tenant accounts with Accounts Manager and follow-up with tenants to resolve past due rent amounts
Property Leasing for Managed Property – Commission Basis
WA State Brokerage License required
· Establish leasing assignments with Supervisor. Two areas: vacancies and renewals.
· Manage marketing distribution
· Interact with prospective tenants, show property, negotiate leases (under supervision)
· Manage lease renewal process when assigned by Supervisor
Minimum skills and knowledge required:
Microsoft Office (Outlook, Word, Excel), internet proficiency
Preferred skills and proficiency:
AppFolio, Adobe, InDesign, Social Media platforms
Minimum previous experience required:
2-3 Years Administrative Experience and interest in real estate or management
Preferred experience:
5+ Years Administrative & Real Estate background
Minimum Education required:
High School Diploma
2 Year Community College or above
Communication skills required:
Excellent communication and interpersonal skills
Special Training, certification, or licensing:
Driver’s license – Required
Washington Brokerage license – Optional (required to receive commissions)
Behavioral, emotional, mental requirements:
Must be able to handle fast paced, multi-task jobs. Interest in field of commercial real estate.
The functions and responsibilities contained in this position description are not all-inclusive. Other duties and requirements may be assigned at any time.
Job Types: Part-time, Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
Healthcare
401(k)
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
Supplemental pay types:
Commission pay
Work Location: In person