The City of Lynden is seeking a Records Support Specialist for our Police Department.
Please note that a City of Lynden application can be found online, https://www.governmentjobs.com/careers/lyndenwa/ Craigslist resumes will not be considered.
Job Summary
This position provides technical and administrative support to the Police Department staff, assisting in the administration of the standard operating policies and procedures associated with managing Police Department records and evidence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Customer Service
Receives the public at the front counter and provides customer assistance.
Answers in-coming calls and routes callers or provides information as required.
Responds to inquiries from citizens, attorneys, co-workers, courts or others, or refers to appropriate department staff or outside agencies.
Records Management
Responsible for complete, accurate, and timely entry of departmental data contained in reports, documents, photos, or other relevant sources into the appropriate department software data system.
Enters and retrieves records from local, county, and state computer databases following departmental procedures as well as national/state/local regulations and requirements.
Responsible for complete, accurate, and timely entry, retrieval, and tracking of warrants, court orders, missing persons, stolen vehicle/property, etc., complying with state, national, and local procedures and regulations.
Maintains department/office records, documents, and files in accord with Washington State laws/regulations and City and departmental policies and procedures – assures confidentiality of information.
Assists with dissemination of police records and responds to public disclosure requests according to department procedure.
Assists with maintenance of department property room and evidence records, items and storage.
Performs intake of evidence, preserves chain of custody, processes items to crime lab/other agencies, testifies in court, and research case status and statute of limitations for destruction of evidence.
Performs background checks for all concealed pistol licenses. Determines eligibility & issues CPLs or denials as appropriate.
Written Communications
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Completes standard office and department forms or reports accurately and timely.
MINIMUM QUALIFICATIONS
Education and Experience
High school diploma or equivalent and college level or vocational school training in records management, criminal justice, business administration or related field; AND
Two (2) years of relevant work experience, including office procedures, computerized records management, and customer service; OR
Equivalent combinations of education and experience that provide the incumbent with the necessary qualifications may be considered.
Special Requirements
Must be a U.S. Citizen.
Must have a valid Washington driver’s license without record of suspension or revocation in any State.
Must pass appropriate background checks.
Maintain Washington State ACCESS Certification, Cardiopulmonary Resuscitation (CPR) & 1st Aid Certification.
Experience in a law enforcement, criminal justice, or legal office environment strongly preferred.