Vacancy caducado!
This position performs a key role in the agency’s Finance Dept, ensures that our vendors are paid on time, deposits are entered promptly, necessary office supplies are available, and donors are thanked promptly. The Data Entry Clerk also monitors internal controls in their areas of responsibility and works collaboratively with other department managers and employees to ensure that data is entered in a timely and accurate manner. Another critical role performed by this position is ensuring that employee benefits are implemented according to agency and regulatory requirements. As a member of the 2-person Finance team, the ability to work collaboratively with the Finance Director is an important component to this job. Other work projects may be assigned as time allows.
Benefits include: EAP, Washington State Sick Leave & PFML, Employer Match of SIMPLE IRA contributions beginning January 1st after completing 12 months of service
DUTIES AND RESPONSIBILITIES:
Accounts Payable
❑ Verifies expense allocations, and processes vendor invoices and supporting documentation for payment according to agency procedures.
❑ Ensures that vendor invoices are entered into the agency’s accounting software in a timely and accurate manner. To accomplish this, the Data Entry Clerk will often need to collaborate with, and provide support to, department managers, in addition to working with vendors.
❑ Prepares checks for payment and mailing, according to agency procedures.
❑ Ensures that Accounts Payable paper and computer records are maintained in a secure and organized manner according to agency procedures.
❑ Often, the Finance Assistant may be required to research and resolve vendor issues, in collaboration with management.
Deposit Preparation and Recording of Deposits
❑ Enters revenues from WCOA programs into the agency accounting software in a timely and accurate manner, based on deposit records submitted.
❑ Collaborates with the Finance Director to ensure revenues are posted correctly
❑ Maintains Deposit and Revenue records in a secure and organized manner according to agency procedures.
❑May assist with special events and other cash handling duties as required.
Other Duties:
❑On a regular basis, inventories and orders supplies and other items on behalf of all agency programs
❑Prepares donor thank-you letters for signature in a timely manner, and mails same
❑Other duties or special projects may be assigned at the discretion of the Finance Director
❑Maintains Customer, Employee, Vendor and Client confidentiality
❑Participates as an active Finance Team member, sharing pertinent and timely information to ensure that the Finance Department is providing the best possible information and support to management, the Board and agency employees.
MINIMUM QUALIFICATIONS & EXPERIENCE:
❑High School Diploma
❑Preferred some basic Bookkeeping/Accounting coursework
❑Minimum of 3-year Accounts Payable and Payroll experience preferred
❑Experience in basic office skills and equipment operation required
❑QuickBooks experience preferred
❑Experience in MS Excel and MS Word required
❑Strong customer service orientation
Full Job description available at https://whatcomcoa.org/job-opportunities/
To apply please send resume, no calls please.
Vacancy caducado!