Title: Office Associate
Reports To: Business Manager and Communications Director
Hourly Range: $22.00 to $24.00 per hour (DOE)
Benefits: Paid health care benefits, retirement benefits, paid time off benefits
Hours: Negotiable; between 32 and 40 hours per week
Location: Bellingham, WA
Application Deadline: January 31, 2025
The Pipeline Safety Trust seeks an Office Associate to join our team dedicated to protecting people and the environment from pipeline accidents.
WHO WE ARE
The Pipeline Safety Trust (PST), based in Bellingham, WA is a national non-profit organization founded in response to the 1999 Olympic Pipeline Explosion as a watchdog on the US pipeline industry and its regulators.
Our mission is to promote pipeline safety through education and advocacy, increased access to information, and partnerships with residents, safety advocates, government, and industry, resulting in safer communities and a healthier environment.
PST also recognizes that the transportation of oil and gas by pipelines contributes to planetary warming. While ensuring the integrity of the pipelines that run through communities, farms, and natural environments remains our primary mission, PST’s dedication to pipeline safety, ecological sustainability, and environmental justice requires us to work toward a rapid and just energy transition.
WHAT WE VALUE
The Board and staff of the Pipeline Safety Trust value:
Public safety and public interest
Trust and credibility
Fearless independence
Inclusiveness and accessibility
Proactive strategies
POSITION RESPONSIBILITIES
The Office Associate will have a mix of administrative, bookkeeping, and communications responsibilities. This position supports both the Business Manager and Communications Director along with the whole organization, filling in wherever needed, wearing different “hats.” The ideal candidate will have an ability and willingness to take on a variety of tasks with an eager attitude. This position requires out-of-state travel at least twice a calendar year.
Communications Tasks
Manage inventory and mailings of Communications materials
Help with conference and event logistics and promotion
Organize and maintain Mailchimp contact database
Help maintain PST website
Assist in creation of social media postings
Assist with other Communications projects as needed
Examples of Communications Systems Utilized: Mailchimp, WordPress, Canva, Adobe, SharePoint, Microsoft Office Suite, Google Groups, Social Media Platforms
Administration Tasks
Bookkeeping
Assist with accounts payable and credit card receipt organization through QuickBooks Online
Scan, file, and maintain accounting records
Support the Business Manager with accounting tasks as needed
Administration
Help manage inventory and ordering of office supplies
Help organize and distribute materials for meetings or events
Help arrange travel, as needed
Run errands, as needed
Support the Business Manager to maintain office efficiency
Assist with annual conference logistics
Help coordinate in-person staff and board events
Information Technology
PST operates in a Mac environment and uses Microsoft Office Suite and QuickBooks Online, among other software packages. The Office Associate will support IT needs as required.
DESIRED QUALITIES
Adaptability and eagerness to take on a wide variety of tasks
Willingness to work on routine, creative, and challenging tasks
Ability to work collaboratively with different departments
The ideal candidate will also have an active interest in engaging in Diversity, Equity, Inclusion, and Justice work; supporting an organization that investigates how pipelines impact communities through the lenses of Environmental Justice and climate change.
This position is ideal for someone who enjoys variety in their work and is keen to support different aspects of an organization. The Office Associate will spend most of their time in the Bellingham office, but the position offers some flexibility, supporting hybrid work as needed.
HOW TO APPLY
Email resume and cover letter.