Vacancy caducado!
Family Care Network is looking for a Full-Time Human Resources Assistant to join our team! This position is 40 hours/week working Monday-Friday 8:00am-5:00pm. This is a great opportunity to gain entry-level HR experience. The Human Resources Assistant’s duties involve a wide range of support activities to assist in assuring effective, efficient operations and an exceptional customer service experience for our staff and providers. The HR Assistant engages in tasks and responsibilities related to supporting HR programs and the HR Team, assures accurate recordkeeping and data entry, performs various onboarding, administrative and reconciliation functions.
Essential Job Functions:
- Provides clerical and administrative support for the Department and HR Team.
Prepares internal and external correspondence and performs administrative tasks as needed.
Completes verification of employment (VOE) requests and responds to reference checks.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and other celebrations.
- Assists the HR Team with administrative, reporting, auditing, and reconciliation functions
Runs routine reports, such as the monthly OIG report, weekly DOH certifications, FTE reports, etc.
Tracks employee licensure and certifications, and communicates with employees to collect updated documentation prior to its expiration.
Tracks sign-on bonuses and step increases for applicable positions and employees.
Obtains appropriate approvals and prepares and submits Personnel Action Forms (PAFs) as needed.
Maintain employee and student personnel files.
Process PAFs for employee changes and follow up on outstanding information needed to ensure timely processing.
- Performs various functions related to onboarding employees and students.
Performs various functions related to onboarding employees and students.
Receives final hiring approvals, prepares employment offer letters and sends offers letters to selected candidates.
Prepares background check and initiates process with new hires.
Initiates the onboarding process and tracks status of required onboarding items.
Follows up with new hires to ensure onboarding items are completed within the appropriate timeframe.
Prepares new hire orientation (NHO) materials and enrollment of new hires and students in online training program.
Informs appropriate departments (IT, Payroll, Benefits, Clinical Services, PAD, EMR, etc.) of new hire and provides each with the new hire’s relevant information needed for those groups to complete their work in the onboarding process.
Schedules new hires to attend NHO, prepares NHO agenda, schedules NHO presenters, conducts NHO as the primary facilitator.
Greets and welcomes new hires, collects and makes a copy of required Form I-9, required training/certification and other documents from new hires.
Completes the employer portion of the Form I-9 and other required documentation.
Coordinates BLS training, tracking and renewals.
Coordinates the various activities to onboard and place all clinical students.
- Triages the general HR Department calls and voicemails. Answers frequently asked questions from applicants, employees and managers relative to standard policies, benefits, hiring processes, etc. and refers more complex questions to appropriate senior-level HR staff or management.
- Assists employees with Paycom Employee Self-Service (ESS), benefits, timecard and online training questions.
- May assist with HR projects, job fairs or other initiatives.
- Maintains the integrity and confidentiality of human resource files and records and shares only on an appropriate need-to-know business-related basis.
- Keeps up to date with HR trends, employment laws and regulations and best practices.
- Other duties as assigned.
Knowledge, Skills & Abilities:
- Proficient with Microsoft Office, including Excel, Word, and Outlook.
- Excellent written and oral communication skills with all levels of management and staff
- Proven ability to develop working relationships throughout the organization.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Demonstrated ability to take the initiative and effectively manage changing priorities.
- Detail-oriented with excellent follow-through skills.
- Strong administrative, organizational and coordination skills are necessary, as well as the demonstrated ability to meet deadlines.
About FCN: As an independent, locally owned, physician-run network of family medicine providers, we are passionate about our community's well-being. We take the time to build strong, long-term relationships with our patients and our employees. We have 11 clinics and 3 urgent care centers in Whatcom and Skagit County, in a beautiful corner of northwest Washington where the mountains meet the sea. Family Care Network offers an innovative and rewarding work environment, with a strong patient focus and fulfilling mission.
FCN Benefits:
Our health benefit programs are designed to take care of you and your family, offering flexibility and quality care.
- Our health benefits include: two medical plan options, a flexible dental benefit including orthodontia, vision coverage, Employee Assistance Plans, Flexible Spending Account program and Life/AD&D, Hospital and Accident insurance plans. Benefit eligibility is determined based on the full or part-time status of the position.
At FCN, we value the importance of time away from work for leisure, health and well-being. Staff members accrue a generous Paid Time Off (PTO) program for vacation and short-term healthcare needs as well as an Extended Illness Bank (EIB).
- Our PTO and EIB benefits begin accruing from the first day of employment and employees are eligible to take paid time off after 60 days of employment. An employee accrues PTO at a rate based upon the number of months of service at FCN. A new full-time employee generally accrues 18 days per year. EIB accrues based upon the number of paid hours excluding overtime, with a full-time employee accruing a maximum of 48 hours per year. Benefit eligibility is determined based on the full or part-time status of the position. Employees who are ineligible for FCNs PTO/EIB programs accrue Paid Sick Leave per Washington State law.
Our 401k retirement plan is designed to support you in preparing for retirement planning and include individualized financial planning guidance. Eligibility for the FCN Retirement Plan programs is determined based upon years of service and required payroll hours. We offer the following programs:
- 401k Plan with company match; and
- 401k Profit Sharing Plan
Education and experience:
- High School diploma or GED required, or equivalent knowledge and skills obtained through a combination of education, training, and experience. College coursework related to computer applications, business management or human resources desired.
- Healthcare industry experience desired.
- Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
For more information about this position and to apply please visit https://www.familycarenetwork.com/careers/current-openings
Family Care Network is a drug-free, equal opportunity employer.
Vacancy caducado!