Project AdministratorDate Posted: 04/25/2024
Location: Ketchikan, AK
Pay Range: N/AApplication InstructionsPlease click Apply Now to attach/upload a resume or complete the application.Our $200 million company, Dawson Construction LLC, has an immediate opening for a Project Administrator in Ketchikan, Alaska.As people are our greatest asset, we are committed to being a great place to work and providing a culture of personal growth and development. We envision this position as a first step towards greater company leadership.Organizationally we have a culture of doing the right things for our employees, partners, clients, and community. We absolutely believe in abundance and a make-it-happen attitude - no task is too big or too small. We've enjoyed an excellent reputation, steady growth and strong financial performance for many years.Further, Dawson has industry best talent, offers ownership to key employees, works closely with a peer group of 8 contractors and meets regularly with our advisory board. Our charitable giving is focused on youth and education. Our mind set is that of resiliency and long-term success.We are actively looking for the right individual to round out our team who is interested in building their career with Dawson.MISSION:Build with leadership, predictability, and value to ensure successful construction projectsand be one of the best places to work.Position DescriptionThe Project Administrator provides administrative project support to our southeast Alaska teams including Estimator Managers/Project Managers, Project Engineers, and Superintendents. Come build your career with Dawson!Primary Responsibilities:
Assist with processing subcontracts, purchase orders, monthly progress billings, reports, and spreadsheets.
Assist with meetings including scheduling, coordination, document preparation, and taking and distributing meeting minutes.
Assist subcontractors with paperwork
Support Project Managers with change management process including distributing change requests to subcontractors, receiving subcontractor price proposals, generating accounting reports for cost detail back-up, preparing, and distributing subcontractor change orders, data entry in accounting system.
Prepare operations and maintenance manuals, record drawings, and final permits for turnover to the owner at project completion.
Maintain and update digital and hard copy project files and project contact information.
Other administrative duties as needed.
Position RequirementsQualifications:Able to read, understand, and follow contractual requirements.Prior experience in accounting, as a paralegal, office administration and/or project administration utilizing various software packages is preferred.Excellent written/verbal communication skills, both in-person and virtually.Able to simultaneously support multiple projects and project team members.Able to shift to meet the ever changing demands of the projects, resetting priorities, and time management are essential.Able to move seamlessly from one task to the next and be flexible with changing priorities.Able work under pressure to meet deadlines on multiple projectsStrong organizational skills with a meticulous attention to detailProficient in Microsoft S