Whatcom Community College invites applications for the Fiscal Specialist 2 (Class Code 151F) positions. The College intends to hire up to three Fiscal Specialists from this recruitment. The Fiscal Specialist 2 position supports the members of Whatcom Community College by focusing on accounts payable, accounts receivable, and related fiscal activity in the College's Business Office. This recruitment is open to ALL qualified applicants. These positions report directly to the Director for Fiscal Operations (Controller).
Responsibilities
Accounts Payable:
Performs work functions related to processing payments throughout the entire payables cycle.
Ensures purchasing authorities and approvals are in place prior to initiating procurement.
Processes purchase requisitions and related receiving documents.
Creates purchase orders in alignment with procurement policies and requirements.
Processes travel expense reimbursement requests, ensuring compliance with state and institutional regulations and procedures.
Maintains purchasing records.
Reviews and allocates purchases to proper budgets and expense categories.
Ensures compliance with departmental, institutional and/or granting agency policies, rules and regulations.
Follows applicable fiscal guidelines, regulations, principles and standards.
Monitors and reconciles petty cash accounts.
Uses computer hardware and software to fully satisfy work assignments.
Provides customer service to internal and external customers.
Assists in the development of fiscal procedures.
Performs other duties of a similar nature and skill set as assigned.
Accounts Receivable:
Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.
Processes invoices for facility rentals and other miscellaneous charges.
Processes, verifies, and balances payments.
Creates and maintains related reports.
Prepares daily bank deposits.
Follows up with outstanding receivables, communicating and documenting interactions.
Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.
Follows applicable fiscal guidelines, regulations, principles, and standards.
Uses computer hardware and software to produce timely and accurate work projects that satisfy the demands of assignments.
Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.
Assists in the development of fiscal procedures.
Performs other duties of a similar nature and skill set as assigned.
Qualifications
Minimum Qualifications:
Associate degree from an accredited institution or equivalent experience.
Two years of accounting/bookkeeping experience in an office environment.
Proficient in accounting software.
Excellent customer service skills.
Demonstrated ability to be detail-oriented.
Or in place of the above, a combination of education and experience that provides the candidate with the knowledge, skills and abilities to perform the responsibilities of the position will be considered.
Preferred Qualifications:
Bachelor's degree or equivalent.
Demonstrates initiative, anticipates problems, and provides creative solutions.
Ability to communicate clearly and effectively with individuals and groups within and outside the organization, orally and in writing.
Actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals.
Strong work ethic, attention to detail, prompt and courteous.
Salary
Salary:
This is a full-time, classified, WFSE (Washington Federation of State Employees) represented position. Salary is Range 43, starting at Step A, $3,728.00 per month with periodic increments to $4,632.00 per month.
Shift and working conditions:
Position's shift is 40 hours per week, Monday through Friday, 8 am-5pm. Indoor office in a shared work environment. May have extended hours sitting at the workstation. Hours may be flexible during summer quarter.
Benefits Package:
The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
11 paid holidays annually.
1 personal holiday annually after 4 months of continuous employment.
2 personal leave days annually after 4 months of continuous employment.
Additionally, as a Washington State, public higher education institution, WCC offers the following:
Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.
Start Date:
As soon as can be arranged with the successful candidate.
Application Due Date:
For best consideration applications are due by Monday, June 16th, 2025 at 5:00 pm. Position open until filled.
How To Apply
A completed application consists of an online application and:
Cover letter which includes a diversity statement providing examples of (1) how you have integrated equity and inclusion in your work and (2) how you will promote equitable practices in education through this position.
Current resume.
Official transcripts of any degrees listed as part of the minimum requirements will be required upon hire, but not as part of the application process.
List of 5 professional references with contact information.
To apply please visit us at:
https://www.whatcom.edu/job-info