Executive Assistant - Finance

Expeditors is looking for a highly motivated and enthusiastic individual to fill the position of Executive Assistant - Finance, reporting directly to the VP, Finance. The Executive Assistant is responsible for a variety of tasks supporting our VP - Finance, CFO and Board of Directors. To be successful in this role, you must have a high level of professionalism, integrity and discretion in interacting with internal and external leaders and handling sensitive and confidential information.Major Duties and Responsibilities:The mission of the role is to partner with the VP, Finance to make them and their department as successful as possible.Serve as liaison among executives, employees, clients and other external partners, building effective working relationships with key stakeholdersMaintain confidential information and ensure appropriate handlingComplex calendar management and meeting/event coordination, including scheduling across multiple locations and time zonesMay or may not have access to or manage email for a VPArrange and schedule domestic and international travel itineraries and timely reconcile expensesDevelop and assist with meeting/event agendas and materialsTake meeting notes and track and drive completion of key deliverables and follow up on outstanding itemsOrganize and execute team activities and social eventsServe as a resource to the direct reports of the VP-FinanceConsistently anticipate needs and identify areas of opportunity for improvementMaintain comprehensive and accurate recordsProo and format documents including memos, emails, presentations, and reportsKeep current with new technology and tools and serve as the 'dept. expert' on various platformsPerform minor accounting dutiesOther special projects as assigned