Senior Proposal Manager (Remote)

DescriptionSenior Proposal Manager (Remote)ICF is in the business of Making Big Things Possible and we are looking for a Senior Proposal Manager to support our growth in the energy advisory and energy efficiency markets . We provide professional services and technical solutions that maximize impacts for people, businesses, and government in areas critical to the world's future.This position can work remotely from anywhere in the United States.We are looking for an enthusiastic, experienced, and capable Senior Proposal Manager, who is genuinely passionate about strategy and positioning us to win. Although not required, experience in the types of requests for proposal (RFPs) typically received from energy clients such as investor-owned utilities would be ideal. We are looking for someone who will add to our cohesive team dynamic, develop strategic / compelling proposals, and coach winning orals / interviews.You will have strong communication and facilitation skills, proficiency in writing and editing, excellent attention to detail, organizational and planning skills, and the ability to take direction and identify priorities and multi-task, all while demonstrating a professional demeanor, flexible attitude, and an enthusiasm for producing highly strategic and thoughtful work within a complex business environment.What You Will Do:

Work with capture / BD teams for pre-RFP proposal prep including solutioning sessions, often using Mural boards.

Lead the preparation, management, and administration of the organization's customer RFP responses, including the coordination of effort with all involved parties.

Review and understand all proposal requirements to ensure appropriate SMEs are involved to determine the best product and services fit to meet requirements; develop compliance documents, outline, and proposal template.

Clarify all roles and responsibilities and ensure understanding of team expectations.

Organize and lead cross-functional teams during kickoff meetings; development of proposal plan, compliance matrix, and schedule; monitor progress; and ensure all deadlines are met.

Establish and delegate writing assignments and ensure all written materials reflect key messages identified during solutioning/outlining and are compelling and persuasive.

Lead strategy and solutioning sessions to determine the best product and services fit to meet RFP requirements and offer advice to help identify and articulate key messages, discriminators, benefits, and proof statements.

Draft initial content for certain proposal sections (e.g., Cover Letter, Executive Summary, qualifications, staffing).

Implore creative thinking (e.g., how we can continue to improve our responses through templates, etc.).

Review proposal response to validate accuracy, ensure adherence to company policy (through coordination with contracts, pricing, and other corporate functions), satisfaction of customer specifications, and quality of material sent to customers.

Brief proposal team on proposal status and ensure team adheres to internal deadlines; document and update processes and procedures to ensure consistency of approach.

Provide overall guidance to proposal teams on best practices and leverage existing tools from within the company to develop relevant proposal sections.

Develop and manage the schedule for and lead all color reviews and other required team touch points including recovery of proposal after reviews and final compliance, messaging, and continuity between technical, management, and cost volumes or sections.

Determine gaps in the response, ensuring all questions or comments in the document are addressed.

Monitor development of the business/pricing proposal to ensure adequate timing to progress.

Work with Proposal Writer and graphics design team to create graphics and visuals that simply convey complex ideas, processes, or information.

Ensure ongoing communication and collaboration with contracts, pricing leads, ad-hoc services (formatting, editing), etc. to keep all proposal components and deliverables on schedule.

Lead orals preparation process, including development of any client facing materials; schedule practice sessions and provide coaching to team leveraging presentation best practices. Manage collection of questions for use during Q&A sessions in orals and ensure adequate time is spent developing responses to questions.

Participate in ad hoc working groups, e.g., process improvements and tool updates.

What You Will Bring With You:

5+ years of experience managing the entire proposal process.

Understanding of the color review process, or equivalent, e.g., gate reviews.

Ability to manage proposals for clients across the US (regardless of time zone).

Experience with Microsoft Office, e.g., Word, PowerPoint, Excel, Outlook, Teams; and Adobe Acrobat.

What We’d Like You To Bring With You:

Bachelor’s degree, preferably in Communications, Business, Marketing or English.

Experience responding to RFPs from the energy and/or utility sectors.

Able to write original text, e.g., cover letters, executive summaries, corporate and team qualifications, introductions to technical sections.

Familiarity with online collaboration platforms, i.e., SharePoint, Mural.

Basic knowledge of Adobe graphics applications, i.e., Illustrator, InDesign.

Working at ICFICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy (https://www.icf.com/legal/equal-employment-opportunity) .Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/EEOCKnowYourRightsscreenreader1020.pdf) and Pay Transparency Statement .Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:$92,986.00 - $158,076.00Nationwide Remote Office (US99)