Executive Assistant

Description We are in the process of recruiting an Executive Assistant to be a part of our team located in Arlington, Virginia. The Executive Assistant will play a crucial role in our non-profit organization, focusing on the smooth operations of the executive suite. The selected candidate will provide indispensable support to the Chief Executive Officer, manage daily office operations, and act as a mediator between executives and key stakeholders. This role offers a long term contract employment opportunity.Responsibilities: Administer executive support, including calendar management, arranging meetings, and handling confidential correspondence Oversee daily office operations and ensure a detail oriented and welcoming office environment Manage and maintain accurate schedules for the leadership team, including internal/external meetings, media opportunities, and speaking engagements Coordinate logistics for meetings, including securing meeting spaces, arranging catering, and handling event rentals Prepare, modify, and format presentations for internal and external events Act as a liaison between executives and key stakeholders, ensuring smooth communication and operations Manage office access for staff, visitors, and vendors, including digital and physical badging Provide support for board meetings and manage administrative tasks for the Board of Trustees Oversee the national office headquarters, ensuring its seamless operation and maintaining a consistent office presence Resolve any calendar conflicts proactively and communicate with the leadership team as required. Requirements Prior experience with ADP - Financial Services is a must. Familiarity with Cisco Webex Meetings for coordinating virtual meetings and webinars. Proficiency in Concur for managing travel and expenses. CRM expertise to ensure effective customer relationship management. Experience with Kronos Timekeeping System for workforce management. Knowledge of About Time software for project and resource management. Strong Calendar Management skills to organize and schedule appointments. Excellent Communication skills for internal and external coordination. Ability to handle and organize Conference Calls. Proficiency in managing Correspondence, including emails and letters. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .